Job Description

Job Overview

We are seeking an energetic and detail-oriented Assistant Front Desk Manager to join our dynamic team. In this pivotal role, you will be the first point of contact for visitors, clients, and staff, ensuring a welcoming and efficient front office environment. Your proactive approach, exceptional organizational skills, and ability to manage multiple responsibilities will help streamline daily operations and enhance overall office productivity. This position offers an exciting opportunity for someone with strong administrative experience, excellent customer service skills, and a passion for creating positive first impressions.

Duties

Greet visitors, clients, and staff with professionalism and warmth, providing exceptional customer support at all times Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette Handle all front desk responsibilities including answering inquiries, scheduling appointments, and managing visitor logs Oversee office management tasks such as filing, data entry, proofreading documents, and maintaining organized records Utilize computer skills to operate Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for correspondence, scheduling, and document management Perform clerical duties such as typing reports, proofreading communications, and managing calendar appointments for staff or executives Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations Assist with personal assistant tasks including calendar management, travel arrangements, and other administrative support as needed Ensure efficient use of office equipment and multi-line phone systems while adhering to professional phone etiquette Support the front desk team in managing office flow during busy periods and special events

Requirements

Proven experience in office management or administrative roles with a focus on front desk operations or receptionist duties Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, data entry, filing systems, and general office software Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional customer service skills combined with professional phone etiquette and clear communication abilities Bilingual abilities are highly desirable to serve diverse client bases effectively Experience with QuickBooks or bookkeeping is a plus for handling financial transactions accurately Previous experience as a dental or medical receptionist is advantageous but not required; relevant clerical or personal assistant experience is valued equally Ability to handle multiple responsibilities simultaneously while maintaining attention to detail and accuracy Strong time management skills with the ability to meet deadlines consistently Familiarity with multi-line phone systems and office equipment operation is essential
Join us in creating a welcoming environment where professionalism meets efficiency! This paid position offers valuable experience in office administration while supporting a vibrant team dedicated to excellence. If you thrive in organized settings that value proactive service and detailed execution, we encourage you to apply!

Job Type: Full-time

Pay: $2,300.00 - $2,400.00 per month

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance
People with a criminal record are encouraged to apply

Work Location: In person