Job Description

Position:

Assistant Controller

Reports to:

Director of Accounting

Classification:

Exempt/Salary

Job Type:

Full time

Summary

Responsible for maintaining all Financials, A/R, A/P and Payroll for Communities managed by Mosaic Management, and any other entities as assigned in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as directed by the Director of Accounting of Mosaic Management, Inc.

Essential Duties and Responsibilities

include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Oversight over Senior Accountants, A/R Manager, Payroll Manager, and A/P Staff.

Establish and implement written policies and procedures that reflect financial goals and objectives of Mosaic Management.

Ensure that all established accounting policies and procedures are followed.

Maintain a system of financial record-keeping to include ledgers, recording payments and writing receipts, posting cash journals, preparing and making bank deposits, etc.

Maintain a system of accounts payable to include invoices, purchase orders, pay vouchers, check registers, ledgers, etc., as necessary.

Maintain a system of accounts receivable, to include sending statements, aged accounts, balance ledgers, post changes, etc. as required.

Oversee the semi-annual operating budget preparation for Communities for approval by the Director of Accounting and the Director of Operations.

Reconcile bank statements, file deposit slips, canceled checks, record all deposits, and any functions necessary to track cash deposits.

Standardize the methods in which accounting will be conducted.

Prepare and submit reports of any kind as directed by immediate supervisor.

Perform administrative requirements such as completing necessary forms, reports, etc., and submit to the Director of Accounting as required.

Prepare for and work with external CPAs on community tax returns and audited/reviewed financial statement preparation.

Additional Functions

Develop and maintain a good working rapport with facility personnel, to include but not limited to all departments within the home office as well the Communities of Mosaic Management, to ensure that the accounting services and activities can be properly maintained to meet the requirements of Mosaic Development and Mosaic Management. Interpret the facility's accounting policies and procedures to home office personnel as necessary.

Ensure that all employees and resident's right to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Assist in maintaining a good public relations program that serves the best interest of Mosaic Management Inc.

Assist in maintaining positive working relationships with all residents, community personnel, professionals, investors, organizations, institutions, customers, and vendors.

Create and maintain an atmosphere of warmth, personnel interest, and positive emphasis as well as a calm environment throughout the home office and with each facility assigned.

Assist in the development of and participate in programs designed for in-service education, on-the-job training, and orientation classes for the newly assigned personnel.

Keep abreast of the economic conditions/situations and make adjustments as directed to ensure the continued ability to provide quality resident care and customer service.

Represent Mosaic Management, Inc. and participate in meetings as required by your immediate supervisor.

Represent Mosaic Management, Inc. in dealings with outside agencies, including governmental agencies and third-party payers as directed by your immediate supervisor or the communities assigned.

Participate and assist in departmental studies and projects as assigned or become necessary.

Maintain the confidentiality of all pertinent resident, community, accounting, finance or other information to ensure that all resident's rights and company information are protected.

Work with the facilities and home office consultants as necessary and implement recommended changes as directed or required.

Review complaints and grievances and make necessary oral and written reports to your immediate supervisor.

Participates in the overall quality assessment and improvement of programs for the home office and all facilities assigned.

Minimum Qualifications and Skills

Must possess exceptional organizational skills and demonstrate the ability to work with minimum supervision. Be a self-starter, demonstrate initiative to research, strategize, and implement new programs and policies to enhance productivity and efficiency in the workplace environment. Must have above average customer service skills. Must be willing to take direction and complete tasks as assigned or required.

Must have a Bachelor's degree in accounting (although extensive experience may be considered as a substitute).

Must have, at a minimum, 7 years in accounting positions with progressively higher responsibility.

CPA license is preferred.

Previous experience in public accounting or construction/development is preferred.

Strong organizational, interpersonal, time management and written skills.

Familiarity with Sage 100, Blackline, Sage APA (Beanworks) and Microsoft Office Suite is preferred.

This is not a remote position.

Other Requirements

Experience working with the elderly and appropriate activity interventions; Knowledge of regulations affecting resident activities; Ability to work with wide range of persons; Access to community services; Marketing skills.

Must be able to read, write, and understand the English language at a 12th grade level.

Possess the ability to make independent decisions when circumstances warrant such action.

Possess the ability to deal tactfully with personnel, residents, family members, visitors, vendors, lenders, investors, government agencies/personnel and the general public.

Be a minimum of 21 years of age and of good moral character.

Knowledgeable of office and accounting machines, as well as laws, regulations and guidelines pertaining to home office and facility operations.

Ability to work harmoniously with professional and non-professional personnel.

Ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing quality resident care and maintaining a sound operation.

Knowledge of business transactions, accounting, and credit functions.

Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to communicate in a professional manner at all times regardless of how they are being treated by customers, residents, lenders, investors, or any others.

Possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

Universal Precautions

Exposure to blood/bodily fluids is unlikely.

Physical Requirements

Ability to lift 30 pounds routinely; Ability to ambulate residents safely.

Must be able to move intermittently throughout the workday.

Must be able to cope with the mental and emotional stress of the position.

Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agendas.

Must be in good health and demonstrate emotional stability.

Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people.

Must be able to operate office/accounting machines.

Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Employee Acknowledgment

I have reviewed these job requirements and verify that I can perform all the essential functions of this position with or without a Reasonable Accommodation as defined by the Americans with Disability Act (ADA).

______________________________________________________ _____________

Signature of Assistant Controller Date

______________________________________________________ _____________

Signature - Director of Accounting - Mosaic Management, Inc. Da

Job Type: Full-time

Pay: $105,000.00 - $150,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Relocation assistance Tuition reimbursement Vision insurance
Work Location: In person