Job Description

The Study at Yale Hotel is currently seeking a General Accountant who will be responsible for processing of accounts payable and accounts receivable, general cashiering tasks, and income auditing. They will provide direction to the night audit team to ensure proper revenue reporting, design night audit reports for the audit of daily POS revenue and payment reconciliation. General Accountant will ensure that all invoices are paid on a timely basis and all policies and procedures are followed. They will prepare and issue billings and back up data for functions booked by the Banquet and Sales Departments. They will support Controller and Study Hotels accounting team.

Duties and Responsibilities include the following:

Income Audit * Prepare Daily Report

• Review night audit reports for accuracy for POS balancing
• Review manual postings and adjustments posted by front desk
• Verify, complete, and deliver weekly tips and commissions reports to payroll
• Maintain tax exempt backup
• Record house account comps for month end entry
• Create house accounts in HMS as necessary for promotional tracking
• Prepare monthly gift card ledger reconciliation
• Assist Controller with year-end auditor requests for AP/ AR Testing and building documentation files
• Issue guest refunds in POS / HMS as needed

Accounts Payable * Ensure that the processing of all invoices is completed properly

• Maintain complete and accurate files to handle vendor inquiries
• Reconcile vendor statements and solve any discrepancies
• Maintain vendor W-9 forms as necessary for year-end tax records
• Ensure all vendor bill address and attention headings are appropriate
• Reconcile outstanding purchase orders monthly
• Review reoccurring purchases across multiple vendors for price analysis

Accounts Receivable / Guest Inquires: * Ensure that all billings go out in a timely manner and with supporting backup for all charges

• Audit charges posted to master accounts for accuracy
• Audit City Ledger for proper billing information and complete backup
• Audit Guest Ledger and communicate with Front Office Manager on open account collection
• Prepare month-end accounts receivable aging and delinquency status reports
• Perform credit inquires on pending direct bill accounts and review with Controller
• Handle all customer inquiries in a timely, efficient manner
• Handle correspondence and communication to customers regarding billing matters

General Cashier * Complete daily deposits and weekly bank deposits

• Make change
• Issue and audit house banks quarterly
• Complete Petty Cash reconciliations

Additional Duties * Send Daily Snap Shot in Controller\xe2\x80\x99s absence

• Verify credit card settlements and apply commission for net deposit in cash management
• Respond to credit card disputes in a timely manner using merchant portals
• Maintain and email trade tracking worksheet to Controller, GM, and Director of Sales monthly
• Support:
• Diagnosis system communication issues between PMS and Liaison systems
• Year-end preparation of 1099 forms for Controller to file with government agencies

About Us

The Study at Yale Hotel, the first property of the Study Hotels brand is sophisticated, yet relaxed 124 rooms hotel located in the heart of Yale University\xe2\x80\x99s vibrant Arts Campus in New Haven, Connecticut - just steps away from the University\xe2\x80\x99s museums, theaters, libraries and cultural centers. The Study captures the essence of Yale and offers guests a level of personalized service, style and comfort, unparalleled in the New Haven area. Literature, art, music and thoughtful design are central themes, evident throughout our inspired spaces.

Eligible full-time team members are offered a comprehensive benefits package including medical, dental, vision, life and disability insurances, paid time off, and paid holidays.

Study Hotels is an Equal Opportunity Employer and does not discriminate based on age, race, religion, disability, nationality, sex, sexual orientation, or any other category protected by federal, state, or local law.

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