Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click \xe2\x80\x9cApply\xe2\x80\x9d and complete .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Berks is accepting applications for an Administrative Support Assistant, level 3, who will report to the Academic Affairs Office and serve a dual role in supporting both the Division Head and the office of the Division of Humanities, Arts and Social Sciences as well as The Office of Planning, Research, and Assessment.

Work hours for this position will be either 9 am \xe2\x80\x93 6 pm or 10 am \xe2\x80\x93 7 pm, to provide evening support.

Responsibilities for this role include but are not limited to:

Conduct confidential processes, submit reports, gather information from various sources, work with HR and Academic Affairs, and be responsible for several financial operations.

Extract and gather information from iTwo to create reports for faculty and staff, as required, utilizing Microsoft Excel.

Update and maintain Berks listservs.

Maintain and update the Penn State Berks Fact Book

Coordinate Annual Faculty Activity Reports and March Conference reviews.

Compile information, track and process documents, peer reviews, Promotion and Tenure, candidate interviews, and others in conjunction with Academic Affairs.

Arrange, attend, and take minutes at meetings, maintain calendars, support faculty and programs in the Division; post cancelation notes, maintain and order supplies.

Process a variety of financial/human resources forms and documents (I-9 process, SIMBA, and Workday)

Provide evening support for faculty, staff, and students.

Must be detailed oriented, a strong logical thinker, possess excellent verbal and written communication skills, strong interpersonal, organizational, and time management skills, as well as the highest level of confidentiality.

Strong computer proficiency with experience in Microsoft Office Suite, and knowledge of electronic systems software.

Typical Education & Experience:

Typically requires an associate\xe2\x80\x99s degree or higher plus three years of related experience, or an equivalent combination of education and experience.

The successful candidate must demonstrate the ability to manage multiple projects.

The ability to work both independently and cooperatively with various levels of faculty, staff, administrators, and outside agencies.

Excellent judgment, logical thinking, and organizational skills.

Excellent verbal and written communication skills.

Outstanding customer service orientation.

This is a 100% full-time equivalent position working 40 hours/week.

This position requires the successful completion of standard background checks in accordance with University policy.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on to learn about the requirements as well as general COVID-19 information at Penn State.

Reading, PA

Pennsylvania State University