Job Description

Description of Work

As of June 1, 2023, the new salary range will be $36,682 - $64,194

If you are looking for a rewarding career, please consider the Administrative Specialist I position within the Business Operations team within Support Services section. This position functions as a member of the administrative group that jointly shares the administrative functions for all Support Services employees. Because the culture and work are fast paced, those with top technical skills and a strong work ethic will find greatest success and opportunity. Note: this is a full-time, on-site position with limited schedule flexibility; no telework or hybrid options available.

Position duties may include, but are not limited to, performing Accounts Payable actions (employee expense reimbursements, reconciliation of credit card transactions, and preparing invoices for payment), entering requisitions and tracking/receiving purchase orders in our procurement system, processing and verifying E-billing payments, database entry, and internal mail distribution. For each of these duties, the employee will properly code and/or reference all payments to corresponding projects and/or budget codes.

This position also serves as a back-up for Human Resources and will perform some basic onboarding HR functions on an as needed basis. This may include scheduling applicant interviews, completing new-hire paperwork, and performing new-hire orientation.

To properly execute this work, the selected applicant must learn and understand policy and procedures for all duties and continuously seek to improve work processes. The selected applicant will also communicate frequently with internal and external stakeholders and should have excellent verbal and written communication skills.

About the NC Department of Adult Correction (DAC):

The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes the Division of Prisons, Division of Community Supervision, Correction Enterprises, and Reentry and Rehabilitative Services.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. Click these links for additional information: and . (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

Demonstrated experience in at least two of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, and processing travel reimbursements

Demonstrated customer service and dispute resolution experience

Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks, appointments, interviews), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check)

Experience using electronic accounting and/or business systems * Demonstrated experience performing/collaborating as a team member in support of an organization of 50 or more employees

Management Preferences:

• Candidates with greater than 2 critical areas of experience
• Experience scheduling customer or external stakeholder appointments or interviews
• Experience performing/collaborating as a team member in support of an organization of 50 or more employees

Minimum Education and Experience Requirements

High school diploma or General Educational Development (GED) diploma and two years of relatedadministrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran\'s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:

. * The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:
. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627.

For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

For temporary, contract or other supplemental staffing appointments:
There are no paid leave, retirement or other benefits associated with these appointment types.

State of North Carolina