Description of Work
As of June 1, 2023, the new salary range will be $36,682 - $64,194
If you are looking for a rewarding career, please consider the Administrative Specialist I position within the Business Operations team within Support Services section. This position functions as a member of the administrative group that jointly shares the administrative functions for all Support Services employees. Because the culture and work are fast paced, those with top technical skills and a strong work ethic will find greatest success and opportunity. Note: this is a full-time, on-site position with limited schedule flexibility; no telework or hybrid options available.
Position duties may include, but are not limited to, performing Accounts Payable actions (employee expense reimbursements, reconciliation of credit card transactions, and preparing invoices for payment), entering requisitions and tracking/receiving purchase orders in our procurement system, processing and verifying E-billing payments, database entry, and internal mail distribution. For each of these duties, the employee will properly code and/or reference all payments to corresponding projects and/or budget codes.
This position also serves as a back-up for Human Resources and will perform some basic onboarding HR functions on an as needed basis. This may include scheduling applicant interviews, completing new-hire paperwork, and performing new-hire orientation.
To properly execute this work, the selected applicant must learn and understand policy and procedures for all duties and continuously seek to improve work processes. The selected applicant will also communicate frequently with internal and external stakeholders and should have excellent verbal and written communication skills.
About the NC Department of Adult Correction (DAC):
The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes the Division of Prisons, Division of Community Supervision, Correction Enterprises, and Reentry and Rehabilitative Services.
Note to Current State Employees:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. Click these links for additional information: and . (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)
To qualify for this position, applicants must document on the application that they possess ALL of the following:
Demonstrated experience in at least two of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, and processing travel reimbursements
Demonstrated customer service and dispute resolution experience
Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks, appointments, interviews), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check)
Experience using electronic accounting and/or business systems * Demonstrated experience performing/collaborating as a team member in support of an organization of 50 or more employees
Management Preferences:
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