Job Posting
Administrative Secretary
Administration
Full Time; Day Shift
FLSA Status: Non-Exempt Summary: Under the general direction of the Chief Executive Officer, the Administrative Secretary provides support services in the form of technical, administrative, and clerical tasks for the Administration Department and TCMH employees. The Administrative Secretary will interface with TCMH employees, answering questions regarding Administration and/or directing customers to the appropriate parties within the department or institution. He/she will act as a liaison between departments and Administration. The Administrative Secretary will also carry the title of Medical Staff Coordinator. The Medical Staff Coordinator is responsible for credentialing, reappointment, maintaining physician records and other support processes as assigned by the Chief of Staff. The Medical Staff Coordinator is required to attend monthly medical staff meetings for the purpose of taking meeting minutes. Education: High school diploma or equivalent. Associates degree in a secretarial or business field preferred. Experience: Two years experience in an office setting. Experience in an Executive Secretarial position preferred. Excellent office skills, to include typing and filing, required. Written and verbal communication skills required. Strong sense of organizational and interpersonal communication skills required. Licensure, Registration, Certification: Not applicable. Mental/Physical Requirements: (may be met with or without reasonable accommodations): Normal mental concentration on largely variable operations, with frequent periods of intense concentration due to deadlines and sensitive material. Must possess the ability to hold all information passing through Administration to the strictest confidentiality. Must possess the ability to transport self throughout the facility. Standing, walking, sitting, lifting, turning, carrying, pushing, pulling, stooping, crouching, twisting, and reaching are required. Must be able to lift 20 lbs. from the floor and from overhead, and 40 lbs. from waist height; exercise good body mechanics in execution of essential duties, including appropriate back and neck posture. Working Conditions: Standard office conditions. Frequent interruptions. Must be able to handle multiple tasks simultaneously and able to handle sensitive information. Age-Specific Competencies: Persons generally grow and develop in stages that are related to their age. Age specific competence means that the employee is aware of physical, psychosocial and/or learning needs of patients of different ages. Employees consider these needs when planning and providing care for the patient or when interacting with the patient or family.
Human development can be divided into eight stages. In each stage the individual has a primary task to accomplish or master. Each task is important throughout the life span but is most critical at a particular stage.

• Infant (0-1 year): The infant must learn to trust that his/her needs will be met.
• Toddler (1-3 years): The toddler must learn to develop a sense of himself as an independent person and gain self-confidence and self-control.
• Pre-school child (3-6 years): The pre-school child must develop a sense if initiating (being able to explore the world and start projects).
• School age child (6-12 years): The school age child must develop a sense to his/her own self-worth through accomplishments and interaction with others.
• Adolescent (13-20 years): the adolescent must develop his/her own identity.
• Young adult (21-43 years): The young adult must develop close relationships.
• Middle adult (44-65 years): The middle adult must develop a sense of community and assume responsibility for others.
• Older adult (65 years and older): The older adult must come to understand the meaning of his/her life in terms of what has been accomplished.

Texas County Memorial Hospital is a tobacco-free smoke-free facility.