Job Description

Our client is seeking an Administrative Manager who report to the Presidents of a leading Financial Services firm. This role will be based in their Darien, CT offices 5x per week and applications must be local.

This a dynamic and managerial position for a candidate who has prior experience managing other administrators, experience working with C-level executives, and who have prior EA experience.

Responsibilities

• Manage the calendars of both Presidents and act as the gatekeeper
• Follow through on projects and deadlines and communicate to the Presidents as needed
• Handle and coordinate detailed travel itineraries, agendas, and plans
• Assist with training the Administrative Staff and oversee their day to day
• Answer emails and respond on behalf of the Presidents, as requested
• Develop and maintain exceptional working relationships with internal teams and external stakeholders
• Liaise with the Media Strategist and the PR team and keep record of speaking and media engagements for the Presidents
• Handle recruitment for the office of the President including, arranging interviews, reviewing resumes, writing job descriptions, arrange offer letter, and conducting reference checks
• Approve vacations for Administrative Staff in Workday and communicate with the Presidents on long-term PTO
• Schedule meetings, arrange agendas, and produce minutes
• Approve Administrative Staff & Intern\'s time sheets

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual\'s status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Must be local to the Darian, Connecticut area|In-office 5x per week

Qualifications

• Completed Bachelor\'s Degree
• 8 to 10 years of experience supporting C-Level Executives, preferably in a financial services firm
• Must be local to the Darien, Connecticut area
• Travel to and from NYC and local offices as needed
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Adaptable and flexible to varying demands and changing environments
• Education and Experience Requirements
• Strongly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat

Financial Services Company

Connecticut Opportunity

Michael Page