Job Description

Overview:

Purpose:

Perform clerical and administrative functions, and Contracts Administration, to assist the Operations Department, including support to Regional Vice-President of Operations, Regional Managers, Regional Construction, Marketing and Training functions.

What Highmark can do for you:

Help you achieve your goals by continuous professional development and regular career progression sessions Competitive pay for the market Monthly bonus opportunities for all site associates 30% associate rent discount Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment Company-provided life insurance, short term and long term disability coverage Flexible Spending accounts 401(k) eligibility after 90 days, with 4% Highmark match Professional Certification & Tuition reimbursement Vacation, Sick and Personal Time off available to use after 90 days 10 paid holidays Paid parental leave

Responsibilities:

Responsibilities include (but are not limited to):

Works independently and within a team on special nonrecurring and ongoing projects Handles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailings Assists in due diligence, acquisitions and dispositions tasks, as needed Schedules and organizes complex activities such as meetings, travel, conferences and regional activities Updates Operation forms as directed by the RVP Supports the department by coordinating the completion of typing, editing, proofing and filing as requested Manages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues) Establishes, develops, maintains and updates filing system and report binders - individually and departmentally Performs tasks such as copies, scanning, mail, etc. Handles expense reports, codes invoices, annual budget preparation Receives and responds to resident calls and routes appropriately; tracks follow up Receives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are needed Supports RVP and Construction Manager with the creation, execution, and maintenance of contracts for Capital Projects Maintains a proficient record of contracts, draws, payables, and change orders for Capital Projects

Qualifications:

Qualifications:

University degree preferred 2-3 years professional administrative experience Detail oriented with excellent organizational, multi-tasking and time management skills Advanced knowledge of MS Office - Outlook, Word, Excel, Power Point Experience in YARDI software, a plus Excellent verbal and written skills Must have initiative and be flexible Ability to work occasional overtime

#CORP
Req. ID #2025-8545