Job Description

APCCO OVERVIEW:

Since 1981, APCCO has engineered success for our company, employees, customers, suppliers, environment and country by designing and installing Industrial Refrigeration systems and solutions for the food and beverage industry.



Our trained experts have unparalleled depth of experience and expertise in system design, installation, maintenance and repair work, compressor rebuilds, and regulatory compliance.



We help our customers improve their systems' performance and reliability by identifying and solving problems before they arise. We do that by continuously improving our design capabilities and by listening to the needs of our customers. That attention to detail has earned us the confidence of customers, who trust us to get the job done right the first time.

OUR MISSION IS TO:

Support our customers' needs for refrigeration solutions, serving them with the same pride, care and concern for quality that they exhibit. Continue to build upon our outstanding reputation and the trust of many satisfied customers with honesty, industry leadership, and the talent, dedication and hard work of every one of our employees. Be a strategic partner in our industry, with our employees and with the environment by working safely, making responsible business choices and doing the right thing every day.

OUR VALUES ARE:

Focus on Safety

We are committed to the health and safety of those we work with, to environmental stewardship and to regulatory compliance. We continually improve our processes, demonstrate leadership and promote safety accountability.

Earn Trust

We are committed to earning and maintaining the trust of our customers, suppliers, support agencies and employees by always operating with integrity, ethical practices, responsibility and honesty.

Deliver Quality

Being committed to excellence in everything that we do, to the highest level of skill and expertise, is how we deliver quality to our customers.

Develop Relationships

We are committed to building and sustaining enduring relationships, both internally and externally, by valuing the immediate interests and the futures of all concerned.

Join the team and continue to AMAZE!

ADMINISTRATIVE ASSISTANT

Classification: Non-Exempt



Compensation: $23.00-$28.00 per hour, based on skills and experience

SUMMARY:

The Administrative Assistant works in support of the entire company. The Administrative Assistant contributes to a broad spectrum of initiatives as directed by the Executive Team supporting company operations in many different capacities and functions. Including but not limited to coordination of travel for company employees, management of mobile devices, development of sales materials and presentations, management of marketing materials and APCCO apparel and special projects as needed. The AA will enhance company-wide communication, act as a liaison between Operations and Accounting, ensure that the office is stocked with necessary materials and supplies, improve customer relations, anticipate, and solve problems and assist to maintain an efficient and positive working environment.



Assisting all APCCO team members achieve success with their individual Branch and project goals will result in APCCO's corporate goals being achieved. The AA is expected to model cooperation, teamwork, open communication, and a positive attitude with all APCCO team members.



Of equal importance, the AA plays a central role in maintaining open communication and partnerships with customers, suppliers, subcontractors and all APCCO team members. This emphasizes the need for the AA to continually practice excellent communication skills and to maintain a problem-solving mindset, to anticipate problems and to develop constructive and balanced solutions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Productivity and Quality


Schedule and arrange meetings, develop agendas, set up and coordinate virtual meeting software Coordinate attendance of conferences and sales events, including registrations, conduct travel plans, itineraries, booth coordination, etc. Coordinate catering and meals as needed for management/company meetings, holiday parties Maintain and update company forms Provide administrative support to the Executive Team Maintain strict confidentiality of information Assist with general office duties as needed Ensure that all necessary paperwork and receipts are processed properly and submitted to accounting in a timely manner Manage APCCO mobile phone accounts, phone and data lines, purchase hardware as needed for all Branches. Work to minimize downtime on replacement hardware. Manage APCCO internet and land line phone account, manage vendor, troubleshoot issues with support of IT contractor, act as liaison between provider and employees. Order APCCO marketing materials and company apparel to maintain appropriate inventory levels. Manage Modesto office - interact with property landlord and vendors as needed, coordinate building and property repairs as needed, ensure that the office environment is properly maintained, neat and tidy. Order office and building supplies, ensure that an appropriate stock of all items is maintained. Maintain a positive team atmosphere by modeling and promoting teamwork, diversity, cooperation, communication, professionalism, and respectful mannerisms among all APCCO team members, and hold others accountable to do the same

Financial


Complete credit card receipt reconciliation weekly Order and maintain office & break room supplies Point of contact for vendors, printers, plotters, landscape, pest control, building maintenance, janitors, etc. All decisions/actions should contribute to achieving the APCCO vision, mission, and goals Report to work at the scheduled time and seldom be absent from work. Complete work in a timely, accurate and thorough manner and be conscientious about assignments In accordance with APCCO philosophy, the EA is expected to champion and direct continuous learning and improvement in all functions

COMPETENCIES:

Communication Proficiency

Time Mgmt.

Collaboration Skills

Personal Effectiveness

Flexibility

Technical Capacity

Stress Mgmt. & Composure

Ethical Conduct

SUPERVISORY RESPONSIBILITIES:

Thisposition has no supervisory responsibilities

KNOWLEDGE, SKILLS, AND ABILITIES:

Extensive computer skills including Adobe, Vista, Canva, Microsoft Office Suite and other programs as needed Ability to operate general office equipment (Computer, printer, fax, copier, mailing center, etc.)

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours are Monday through Friday 8am to 5pm, however, based on the needs of the job, work hours may vary.

TRAVEL:

Local travel may be required to pick up supplies and materials as needed.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor's degree in business or related field required All APCCO employees who drive company owned vehicles or drive their own vehicle for company purposes: Must read, understand, and follow the requirements of the APCCO Motor Vehicle

Policy and Vehicle Maintenance Policy


Maintain a valid driver's license Provide a clear DMV record that is insurable with our company vehicle insurance carrier, including no accidents, incidents, or DUI in the past 5 years (and updated annually) Participate in company-sponsored programs to maintain or improve driver safety

PREFERRED EDUCATION AND EXPERIENCE:

None

PREFERRED EDUCATION & EXPERIENCE:

None

WORK AUTHORIZATION:

None

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

PHYSICAL DEMANDS/REQUIREMENTS:

The physical demands described here are representative of those that are necessary by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.






0-33%




34-66%




67-100%




1. Standing




X




2. Walking




X




3. Sitting




X




4. Lifting (weight 10 lbs.)




X




5. Heaviest weight lifted (20 lbs.)




X




6. Carrying (weight 10 lbs.)




X




7. Heavy weight carried (20 lbs.)




X




8. Pushing/Pulling




X




9. Weight pushed/pulled (25 lbs.)




X




10. Climbing




X




11. Balancing




X




12. Bending/Stoop




X




13. Crawling




X




14. Reaching




X




15. Reach above shoulder




X




16. Work above shoulder




X




17. Walk on uneven ground




X




18 Fine manipulation




X




19. Gross manipulation




X




20. Simple grasping




X




21. Power grip




X




22. Hand twisting




X




23. Twisting of body




X




24. Kneeling




X




25. Crouching




X