Job Description

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  JobID: 20668
  
  
  

Position Type:
Kent ISD Center Based Special Education Programs/Administrative Assistant

Date Posted:
4/7/2023

Location:
Kent ISD


Closing Date:
Until Filled

District:
Kent ISD - website VACANCY NOTICE

Job Title: Administrative Assistant, DHH and VI/PT Media
Full time, 215 days
2023 \xe2\x80\x93 24 School Year

Performs routine and advanced secretarial, clerical, and administrative duties to assure efficient and effective operation of the front office and provide a positive impact on the provision of educational services.

Essential Job Qualifications Required:

• High school graduate, plus minimum two (2) years experience in secretarial or related field, preferably in a Special Education environment; requires proven expertise in secretarial and administrative functions, including computer and online skills.

• High level of communication and interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts, parents, students and the general public.

• Ability to read, comprehend, and transmit complicated and detailed instructions in order to plan and perform job duties.

• Ability to pay close attention to details; to organize, prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.

• Proficiency with a personal computer in a variety of software programs including Microsoft Office (Outlook, Word, Excel) with the ability to learn new technology, applications, and tools.

• Knowledge and experience in Special Education, preferred.

• Demonstrates a strong commitment to equity, social justice and inclusion in all practices and position responsibilities. Demonstrates the ability to examine the impact of education inequities in student achievement outcomes as it aligns with race, ethnicity, and socio-economic status.

Key Duties and Responsibilities:

• Performs standard and advanced secretarial and clerical duties for supervisor(s) including word processing and other computer operations; originating, editing, and proofing correspondence, reports, notices, recommendations, and other materials; administers matters generally routine in nature to conserve Principal/Administrator\xe2\x80\x99s time.

• Initiates, responds to and routes telephone calls; screens and routes incoming mail, publications and other materials; initiates and responds to routine and non-routine inquiries; resolves problems and refers questions with policy and procedure implications to Principal/Administrator.

• Provides positive public relations to callers/visitors; makes arrangements for visitors\xe2\x80\x99 comfort.

• Performs varied secretarial/clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.

• Establishes and maintains confidential files in manual and computerized modes.

• Purchases and maintains departmental supplies.

• Strong technology and software application skills to include use of Student Information Systems, i.e. PowerSchool and PowerSchool Special Education.

• Verifies program data for student count reports in the fall, spring and year end.

• Maintain awareness of and compliance with federal and state regulations regarding SpecialEducation for state reporting.

• Ability to enter and maintain student data electronically. Experience with grade book, supply order, budgets, purchase orders, report cards, and attendance preferred.

• Assists Principal/Administrator during all phases of compliance reviews.

• Maintains all special education program records in compliance with state and federal guidelines and district policies.

• Maintains and prepare various forms, reports, files and records as requested

• Monitors Medicaid billing each month for compliance and prepares activity reports for Principal/Administrator.

• Prepare VI and PT Equipment for staff/student use. This includes preparing item(s) for check out, and restocking items checked in.

• Contact vendors for equipment repair or replacement for VI/PT Library.

• Management of VI/PT Library. This includes processing new equipment, adding to Destiny etc.

• Coordinate/Collect Equipment User Agreements for high-ticket items in VI and PT Library

• Processes physician prescriptions and forms for physical therapy department. Receives, and enters into MiPSE for physical therapists.

• Handles purchases for visually impaired staff, and physical therapists, in coordination with VI/PT Supervisor.

• Complete VI/PT Library Inventory every two years

• Performs other secretarial and clerical tasks as assigned.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Salary: Classified Salary Schedule Grade 4; $19.67 - $24.00 per hour

Benefits: Robust benefit package includes full medical, dental, and vision insurance; paid sick and personal days; State of Michigan School Employment retirement program; student loan forgiveness may be available through the Public Service Loan Forgiveness program for eligible Federal student loans.

Posting Dates: 4/7/23-Until Filled
Distribution: Internal & External

To Apply: Kent Intermediate School District manages employment applications online. No hardcopy applications/resumes will be accepted for this position.

• Applications must be completed online at jobs.kentisd.org
• Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.
• All candidates will be timely notified regarding their application status.

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual\'s particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Danielle Hendry, Director of Human Resources and Legal Services.