Job Description

Posting Details

Position Information



Title
Administrative Assistant, Life Sciences Center


Department
Biology


Regular or Temporary
Regular


Hours Per Week
35


FLSA Determination
Non-Exempt


Weeks Per Year
52


Open Date
04/18/2023


Open Until Filled
Yes


Full or Part Time
Full Time


Position Summary

Trinity College seeks a staff that reflects the changing demographics of our student body. Our student body is diverse, representing 41 states and 70 countries, with 21 percent U.S. students of color and 50 percent who identify as women. More than 90 percent of students live on campus. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Conn. With more than 2,100 full-time undergraduate students and 91 graduate students, the college maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. We consider our location in a culturally and socioeconomically diverse capital city to be among Trinity\xe2\x80\x99s most distinctive assets, and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The Administrative Assistant is part of a two person office that manages and coordinates daily operations of the three departments (Biology, Neuroscience and Psychology) housed in the Life Sciences Center. This position will provide administrative and electronic services to the members of the departments, and identify/implement improvements to client support. The successful candidate will be a team player with strong organization, attention to detail, and computer skills. The ideal candidate enjoys working with the public and is eager to learn new IT platforms and new software applications as they arise.

Duties and Responsibilities:

• Manages office and coordinates workflow.
• Assists in record-keeping. Assists Heads of the three departments/programs during pre-registration periods.
• Initiates student payrolls for the student workers and TA\xe2\x80\x99s.
• Makes hotel reservations for departmental guests and visitors.
• Maintains and updates department data as needed and maintains departmental websites.
• Assists in preparation of reappointment, tenure and promotion files.
• Manages and supervises Life Science library/lounge. Determines scheduling, reserves rooms and orders meals for meetings as needed.
• Assembles various reports derived from student transcripts to assist in curricular development and student prize distribution.
• Conducts occasional internet research on programs at other institutions. Assists in correspondence with students and prospective students.
• Assists in organizing departmental social and professional events, and student honor society events, including reserving rooms, ordering meals, and ordering audio/visual needs.
• Orders office supplies and maintains stock.
• Processes requests for room access and updates spreadsheets throughout the year.
• Assists with student course registration.
• Other duties as assigned.

Qualifications

Minimum Qualifications:

• Associate\xe2\x80\x99s degree or the equivalent and three years related experience required, or any combination of education, training, or experience that provides the required knowledge, skills and abilities.
• Higher education experience preferred.
• Excellent verbal and written communication skills.
• Proficiency with MS Word, Excel, Outlook and PeopleSoft.

Special Instructions to Applicants

All applicants must apply online by submitting their resume, cover letter and 3 references.


Trinity College requires proof of COVID19 vaccination and booster or an approved exemption prior to beginning employment.


Posting Number
S00865