Job Description

Posting Details

Job Specification Information



Job Posting Number
S337NE


Position Title
Administrative Assistant II


Class Title
Staff


Regular or Contingent II
Regular (PIN)


Desired Start Date



FLSA
Non-Exempt


Grade/Range
$39,232 - $51,966


Open Date
04/18/2023


Close Date
05/18/2023


Open Until Filled
No


Duties and Responsibilities

• Provide administrative and clerical services which include greeting and screening visitors, answering questions and providing information in a timely manner and / or refer calls to others as appropriate.

• Answer and route all incoming phone calls. Manage the office\xe2\x80\x99s voice mail system.

• Manage career center\xe2\x80\x99s email account by routing and responding to emails daily

• Receives, reads and prioritizes incoming correspondences and information. Screens out items to be handled personally and distributes remainder with necessary background material.

• Manage and maintain appointment schedules and calendars for all professional staff

• Make all necessary travel arrangements and performs required administrative follow-up and record keeping.

• Develops, implements, and maintains paper and electronic filing systems for all office forms, brochures, handouts, flyers and other materials. Ensures that the system satisfies requirements for information security.

• Manage, inventory and completes requisitions for office supplies, repairs of office equipment, printing and travel.

• Handle routine student inquiries regarding career center services and policies

• Creates, edits, formats, and revises a variety of documents and presentations using MS Word, MS PowerPoint and MS Publisher. Proofreads for grammatical, typographical and basic content errors.

• Assist staff as needed to respond to routine requests for information and support on special projects

Minimum Qualifications These are the job duties for required of the position



Education
A High School Diploma is required. Associate\xe2\x80\x99s Degree preferred.



Experience
Minimum five (5) years of administrative experience.
Experience in a college/university setting helpful.


Knowledge Skills and Abilities

• General knowledge of and skill in the practical application generally accepted office practices and procedures.

• Knowledge of computer systems and software packages, such as MS Word, MS Publisher, MS PowerPoint, MS Excel, Internet, email and calendaring software.

• Must possess excellent organizational, project management, communication and interpersonal skills

• Must be attentive to details and deadlines, flexible, and able to handle multiple tasks in a fast paced environment.

• Must be able to relate to a diverse body of students, faculty and employers in a courteous and efficient manner

• Ability to work independently; self-directed

• Ability to communicate effectively both orally and in writing
• Office environment, some physical lifting, bending, pulling and standing on step-stools will be required.

Conditions of Employment
Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.

Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.


Other
This is a union position.

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.


Posting Detail Information



Special Instructions to Applicant



Quick Link for Internal Postings
https://bowiestate.peopleadmin.com/postings/2678

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or GED?
  • Yes
  • No

• * Do you have a minimum of five (5) years\xe2\x80\x99 experience in administrative staff support work?
  • Yes
  • No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents