Job Description

Job Opening ID: 57307

Reports To: Contract and Grant Manager

Working Title: Administrative Assistant 3

Department: Radiological Sciences

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

Under supervision of the Contract and Grant Manager, the Assistant serves as a key liaison between Campus Research faculty and staff and the Department Administrative office. Some of the major duties are providing a wide range administrative support duties, financial support (reconciling financial transactions, forms preparation, all aspects of purchasing, and honorariums) and facilities management. Additional responsibilities include maintain accurate records and documentation in support of all purchases, process low-value purchase orders, high value requisitions and other types of purchases as required. Utilizing KFS financial system to submit Travel/Entertainment/Meeting reimbursements, processing transactions related to business expenses, and purchasing and maintaining inventory of office supplies for the Division. Assists Contract & Grant Manager with budgetary analysis, financial analysis, and forecasting. Incumbent must also possess an experienced level of administrative and communication skills, and must have a keen awareness of organizational structures, demonstrate tact, and diplomacy. Other administrative duties as assigned.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

$27.34 - $39.18 (Hourly Rate)

Required:

1 to 3 years of related work experience with a Bachelor of Arts/Bachelor of Science, or equivalent experience. \xe2\x80\xa2 Ability to work with detail and prioritize workload to ensure job completion with competing deadlines. Ability to multitask and meet deadlines, despite interruptions. Ability to independently exercise discretion and sound judgment \xe2\x80\xa2 Ability to interact with the public, faculty, and staff. \xe2\x80\xa2 Ability to establish and maintain files and records. \xe2\x80\xa2 Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others. \xe2\x80\xa2 Demonstrated problem solving capabilities to resolve concerns that arise unexpectedly. \xe2\x80\xa2 Demonstrated ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence. \xe2\x80\xa2 Demonstrated ability to organize and prioritize a complex and dynamic workload.. \xe2\x80\xa2 Ability to prioritize assignments and achieve high productivity/quality with short time frames, under rigid deadlines, and /or in environments with frequent workload changes and competing demands. \xe2\x80\xa2 Skill in working independently, taking initiative and following through on assignments. \xe2\x80\xa2 Ability to think critically, compiles data from various sources, analyze data, and prepare reports. \xe2\x80\xa2 Ability to work both independently and as part of team. \xe2\x80\xa2 Ability to take initiative and demonstrate strong commitment to duties. \xe2\x80\xa2 Ability to perform ongoing needs analysis and recommend solutions to resolve concerns. \xe2\x80\xa2 Ability to supervise and train SRAs/Study Coordinators or other personnel involved in the conduct of research studies and clinical trials \xe2\x80\xa2 Demonstrated ability to interact effectively with culturally diverse population (cultural, socio-economic status, educational, cognitive) to efficiently establish rapport and cooperative, collaborative working relationships \xe2\x80\xa2 Ability to work a flexible schedule to meet changing priorities

Preferred:

Working knowledge of university policies and procedures preferred. \xe2\x80\xa2 Experience with cancer-related research preferred. \xe2\x80\xa2 Knowledge with various types of human subject clinical trials (i.e., National Group, Industrial, and Investigator-authored). Experience with clinical trial management systems, preferably OnCore. \xe2\x80\xa2 Knowledge of NIH and Private Industry Contracts policies and procedures.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or

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