Job Description

Benefits:

• Competitive salary
• Paid time off
• Training & development

About Us
Solarado Roofing & Solar is a leading, fast-growing commercial and residential roofing & solar contractor serving Northern California. We pride ourselves on integrity, craftsmanship, customer care, and operational excellence. We are looking for a highly organized and detail-oriented professional to support administrative operations, accounting workflows, and business data analysis.
Position Summary
The Administrative & Accounting Specialist supports daily business operations, manages payables and receivables, assists with project documentation and scheduling, and provides basic reporting and analysis to help leadership make data-driven decisions. The ideal candidate thrives in a fast-paced environment, is comfortable wearing multiple hats, and is proactive about improving internal processes.
Key Responsibilities
Administrative Operations

• Act as the first point of contact for office communication (email, phone, walk-ins)

• Maintain digital and physical filing systems

• Assist with contracts, agreements, job folders, customer files, and warranty paperwork

• Help with coordinating scheduling: job calendars, site visits, inspections, deliveries

• Support HR onboarding documentation and personnel file maintenance

• Order and track office & field supplies

• Assist field crews and project managers with document requests and updates

Accounts Payable (AP)

• Process vendor bills, subcontractor invoices, and statements

• Verify purchase orders, job costing, and appropriate approvals

• Reconcile vendor accounts monthly

• Track subcontractor compliance (W-9s, insurance certificates, DIR if applicable)

• Coordinate payments according to terms and cash-flow planning

Accounts Receivable (AR)

• Create and send customer invoices & progress billing

• Track outstanding receivables and perform customer follow-up

• Maintain lien release documentation and payment applications

• Support collections activities when necessary

Business Analyst Functions

• Monitor job profitability, cost tracking, and margin reports

• Prepare weekly/monthly dashboards for leadership

• Support financial forecasting and budget analysis

• Identify operational inefficiencies and propose improvements

• Assist in CRM, QuickBooks, and workflow optimization

• Pull and interpret data from internal systems to support decision-making

Qualifications

• 1-5 years of administrative, accounting, or analyst experience

• Experience in construction, roofing, or solar (preferred)

• Strong command of QuickBooks Online, Google Workspace / Microsoft Office (Excel/Sheets proficiency required)

• Familiarity with job costing, AP/AR workflows, and financial reporting

• Exceptional organizational skills and attention to detail

• Strong communication skills--written and verbal

• Ability to manage multiple priorities and deadlines

• Problem-solver with a process-improvement mindset

Soft Skills

• Highly dependable and trustworthy

• Self-starter with initiative to improve systems

• Team-oriented, strong interpersonal skills

• Ability to protect confidential information

• Ownership mentality and growth mindset

Work Environment & Schedule

• In-office position (Cameron Park)

• Full-time (40 hours/week)

• Fast-paced, collaborative environment

Compensation & Benefits

• Competitive salary (DOE)

• Paid time off

• Growth opportunities within a rapidly expanding company

• Additional benefits discussed during interview

Reports To

• Operations Manager

• Collaborates closely with Project Management teams

Ideal Candidate Attributes

• Enjoys building structure and improving efficiency

• Thrives in a growing environment with changing needs

• Comfortable working cross-departmentally

• Strong accountability and follow-through

Skills Required