Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer literacy, excellent communication skills, and experience in office management. This role involves managing front desk duties, handling multi-line phone systems, and providing exceptional customer service to clients and staff. The Administrative Assistant will play a vital role in maintaining efficient office workflows, supporting various administrative functions, and ensuring a professional environment. Bilingual abilities are a plus to effectively serve diverse clientele.

Responsibilities

Greet visitors and manage front desk operations with professionalism and courtesy Answer and direct calls using multi-line phone systems, demonstrating excellent phone etiquette Manage calendar appointments, schedule meetings, and coordinate events using Google Workspace and Microsoft Office tools Perform data entry, filing, and proofreading to ensure accuracy of documents and records Handle correspondence via email and phone, providing exceptional customer support and support to internal teams Maintain office supplies inventory and place orders as needed Assist with bookkeeping tasks using QuickBooks or similar accounting software Support office management tasks including organizing files, managing office equipment, and supporting special projects Provide personal assistant duties as required, including calendar management and travel arrangements Ensure the office environment remains organized, clean, and welcoming

Qualifications

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Experience with QuickBooks, data entry, filing systems, and proofreading preferred Excellent communication skills with professional phone etiquette; bilingual abilities are a plus Strong computer skills including familiarity with office management software and general computer literacy Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a plus Demonstrated time management skills with the ability to prioritize tasks effectively Prior customer service experience is highly valued
This position offers an engaging work environment where organizational excellence and customer service are prioritized. The successful candidate will be instrumental in ensuring smooth daily operations within our office.

Job Type: Full-time

Expected hours: 30 - 40 per week

Work Location: In person