Job Description

Posting Number

STA00830PO25

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Assistant

Link to USC Market Title

https://uscjobs.sc.edu/titles/131891

Job Level

A2 - Administrative/Operational Support

Business Title (Internal Title)

Admin Asst - University Liaison

Campus

Columbia

Work County

Richland

College/Division

Division of Academic Affairs and Provost

Department

PROV Naval Science

State Pay Band

4

Approved Starting Salary

$37,735

Advertised Salary Range

$37,735 - Salary commensurate with qualifications

Location of Vacancy

Columbia, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Monday through Friday, 8:30am until 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Administrative


About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service -- helping to build healthier, more educated communities in South Carolina and beyond.


Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description

Advertised Job Summary

Administrative assistant to the Chair of the Department of Naval Science / Commanding Officer (CO) of the Naval Reserve Officers Training Corps; serves as primary support and assistant in all areas of department; liaison with University.

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

Knowledge/Skills/Abilities

Proficiency with Microsoft Word and Excel; must be resourceful to maintain skill levels for all University programs (PeopleSoft, Data Warehouse, iTAMS, Self Service Carolina, 25 Live, Blackboard, HR) needed for efficiency. Must be able to communicate effectively orally and in writing; must be able to distinguish and maintain confidential and personally identifiable information. Ability to understand and follow complex oral and written instructions, deal courteously and effectively with the public; multi-task; plan, organize and prioritize tasks according to schedules; work independently; understand and teach pertinent University policies to staff.

Job Duties

Job Duty

Manage and oversee the daily operations of the Dept. of Naval Science (NROTC). Perform all administrative tasks associated with efficient office management to include correspondence, computer data, reports, files, schedules, calendars. Manage budget and related fiscal matters.

Essential Function

Yes

Percentage of Time

20

Job Duty

Create/maintain all course scheduling in conjunction with the Registrar's office.

Essential Function

Yes

Percentage of Time

15

Job Duty

Initiates, maintains, terminates all HR, Vehicle Management, and Information Technology paperwork, files, and accounts for continually changing staff of approximately 10 military employees and one tutor.

Essential Function

Yes

Percentage of Time

15

Job Duty

Facilitate communications and public relations between NROTC and high level military and University officials, the general public, and others whose interests and activities bring them in contact with the mission of the CO.

Essential Function

Yes

Percentage of Time

15

Job Duty

Assist in special projects such as commissioning ceremonies, student activities, Tri-Service. Share general maintenance and repair issues of 513 Pickens with two other departments (Military Science and Aerospace Studies).

Essential Function

Yes

Percentage of Time

15

Job Duty

Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned.

Essential Function

Yes

Percentage of Time

2

Job Duty

Provide assistance and guidance to the Department of Naval Sciences to ensure compliance with federal, state, and university policies and procedures.

Essential Function

Yes

Percentage of Time

3

Job Duty

Perform duties as assigned for Military and Veterans Services unit. Duties could include but are not limited to, affiliate transactions, invoices, HR transactions and program/event participation and planning. Coordinate support from campus resources and outside organization for the Department of Military Science activities which include - Commissioning Ceremonies, ROTC Award Ceremonies, Military Balls, temporary VIP parking and other events; Prepare and send invitations for important events; Process and distribute official mail; Routinely respond to short suspense deadlines from Army and other government agencies.

Essential Function

Yes

Percentage of Time

15


Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential


Posting Detail Information

Number of Vacancies

1

Desired Start Date

Job Open Date

10/13/2025

Job Close Date

11/27/2025

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 27, 2025.

The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities





Click

here

to learn more about why you should work at USC.

Quicklink for Posting

https://uscjobs.sc.edu/postings/196257

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.