Job Description

Position Description

The role of the Administrative Assistant 2 is to perform administrative work of considerable difficulty with general latitude for decision making.

Position Functions

Essential Functions:

• Answering phone and greeting public; answer county radio as needed
• Responsible for voucher preparation for utilities and credit card
• Payroll duties including proofing timecards and leave balances, data entry and auditing against payroll policies
• Attend meetings, provide refreshments and transpose minutes as requested
• Compose office correspondence, board packets, bid documents, legal notices, lists and memos
• Coordinate Adopt-A-Highway Program
• Create and maintain reports, spreadsheets, databases and maps as needed
• Database management, including all department issued permits and agreements
• Establish and maintain effective working relationships with employees, other agencies and the public
• Filing, general and digital filing
• Light janitorial work of public areas
• Maintain Department bulletin boards
• Maintain conference room calendar
• Maintain, order and distribute safety clothing as needed
• Obtain and issue Highway Use Permits
• Order and maintaining office supplies and equipment
• Process claims for accidents, liability and workman\'s compensation as assigned
• Receive payments by cash or check and issue receipts and change due to customers
• Records retention and destruction of general files
• Responsible for money accounts including petty cash and employee coffee fund
• Assist Accountant and Office Manager as needed and perform their duties in their absence

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

Experience and/or Education Required:

• 3-10 Years of experience, high school diploma and two or more years of college or technical training. Combination of experience and education may be considered.
• Basic operation of AutoCAD and ArcGIS is not required but is encouraged
• Must proficient in operation of standard office equipment and computer operations including Microsoft Office, word processing, spreadsheets and databases
• Valid driver\'s license

Physical Requirements:

• Must be able to frequently sit, walk, stand, bend, kneel, stoop, reach and lift, push or pull and manual dexterity is needed to type, write, use a calculator, and answer telephone
• Upper body strength is a requisite to lift/move 20 lbs. unassisted; and lift/move 40 lbs. with assistance
• Ability to communicate effectively orally and in writing
• The ability to talk and hear via the telephone and through face-to-face communication is needed

Additional Information

Working Environment:

• Most work is performed indoors in an office where noise and interruptions often occur
• Overtime hours may be required to meet project deadlines or attend evening meetings
• Some travel may be required for training and meetings

Pennington County Benefit Summary

The following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.

Heath Care Program

Health - Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with co-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums.

Dental - Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan.

Prescription - The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable co-pay. Co-pays do not accumulate toward satisfaction of the deductible or co-insurance limit.

Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.

Life Insurance

Pennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.

Employee Assistance Program

Pennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol or drug abuse. Generally speaking, as many as three visits annually are provided at no charge. Services are confidential.

Retirement Plan

Pennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested in SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age.

Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.

Supplemental Insurance

AFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.

Paid Time Off

Vacation - Vacation time accrues per pay period at the rate of 3.077 hours (years 0-4), 4.62 hours (years 4-15), and 6.16 hours (years 15 and above). Maximum hours of accumulation apply.

Sick Leave - Sick leave accrues at the rate of 3.69 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment.

Holidays - Employees are eligible for up to 11 paid holidays per year.

All Paid Time Off benefits are prorated based on the number of hours worked or benefit time taken in a pay period for all benefited employees.

This summary is for general information only. Employees have access to complete and detailed policies, procedures, or summary plan descriptions for all benefits cited.

Pennington County