Job Description

Posting Number

RTF00228PO25

USC Market Title

Administrative Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/156187

Business Title (Internal Title)

Admin & Acad Support Assoc

Campus

Columbia

Work County

Richland

College/Division

College of Hospitality, Retail and Sport Management

Department

HRSM School of Hospitality and Tourism Management

Advertised Salary Range

$49,396 - $67,000

Location of Vacancy

Columbia, SC

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Standard operational hours for the University are Monday through Friday from 8:30am until 5:00pm (EST). Working hours may vary, weekend and/or evening hours may be required to meet the demands of the College.

Type of Staff Position

Staff Time-Limited (STL)

Basis

12 months

Job Search Category

Administrative


About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service -- helping to build healthier, more educated communities in South Carolina and beyond.


Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

South Carolina Retirement

Yes

State Insurance Programs

Yes

Annual Leave

Yes

Sick Leave

Yes


Position Description

Advertised Job Summary

The College of Hospitality, Retail, and Sport Management (HRSM) is seeking a highly motivated, detail-oriented, and personable

Administrative & Academic Support Associate

to deliver exceptional executive-level support to the academic leadership team and editors of select academic journals housed within the college. Under the supervision of the Associate Dean for Research (ADR), this essential role ensures the seamless coordination of academic journals, research, and administrative operations.

The ideal candidate is a dynamic communicator, collaborative team player, and technical expert who thrives in a fast-paced, professional environment. With a proactive mindset and strong organizational acumen, this individual will play a key role in advancing the college's academic mission and operational excellence.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

Bachelor's and/or Master's Degree in English or Journalism with thesis in Social Sciences (e.g., Mass Communications, Sociology, Psychology, Tourism, Hospitality, Retail, Sport Management or any combination).

Knowledge/Skills/Abilities

Initiative & Independence:

Demonstrates a proactive, self-starting approach with the ability to anticipate needs and work effectively both independently and within a team environment.

Communication Excellence:

Exceptional written and verbal communication skills, with strong attention to detail and mastery of grammar and professional tone.

Customer Service & Interpersonal Skills:

Maintains a personable and welcoming demeanor, delivering outstanding hospitality and support to guests, students, faculty and staff.

Technical Proficiency:

Expertise in Microsoft Office Suite, particularly PowerPoint and Excel, with the ability to create polished presentations and manage complex data sets.

Design & Visual Communication:

Skilled in graphic design and visual storytelling, with experience producing compelling presentations and familiarity with tools such as Adobe Creative Suite.

Digital Fluency:

Strong technical aptitude and working knowledge of modern AI applications and digital tools.

Organization & Project Coordination:

Highly organized with excellent time-management skills and the ability to coordinate multiple projects and priorities efficiently.

Professionalism & Confidentiality:

Handles sensitive information with discretion and maintains a high standard of professionalism in all interactions.

Adaptability & Collaboration:

Thrives in dynamic environments, navigating diverse teams and shifting priorities with ease and flexibility.

Job Duties

Job Duty

Executive and Research Support:

Provide high-level administrative and research support to the ADR and two Faculty Directors. Responsibilities include liaising with the University's Vice President for Research (VPR) Office, identifying and tracking external research grant opportunities, and organizing workshops. Use Microsoft Excel and PowerPoint to develop impactful presentations and visual data reports, and to maintain spreadsheets for data analysis and reporting.

Essential Function

Yes

Percentage of Time

40

Job Duty

Editorial Assistance:

Collaborate with journal editors to draft, format, and manage academic and editorial communications, including reports, letters, and emails.

Essential Function

Yes

Percentage of Time

35

Job Duty

Visitor and Meeting Coordination:

Serve as the primary contact for campus visitors hosted by the ADR and two Faculty Directors. Manage all logistics including travel, calendar scheduling, itinerary coordination, agenda preparation, minute-taking, and follow-up on action items. Provide a welcoming and professional experience for guests.

Essential Function

Yes

Percentage of Time

20

Job Duty

Additional Responsibilities:

Perform other duties as assigned by the supervisor.

Essential Function

Yes

Percentage of Time

5


Position Attributes

Hazardous weather category

Non-Essential

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

No


Posting Detail Information

Number of Vacancies

1

Desired Start Date

12/16/2025

Position End Date

12/15/2030

Job Open Date

10/15/2025

Job Close Date

11/16/2025

Open Until Filled

No

Special Instructions to Applicant

Required Application Materials Include:Cover Letter Resume List of References Portfolio of two or three writing samples Presentation deck(s) created by the applicant (you may attach this to the Other Supporting Documentsin the attachment/upload section of your application).





Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 16, 2025

Quicklink for Posting

https://uscjobs.sc.edu/postings/196312

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.