Job Description

Job Title: Accounts Payable and Office Coordinator
FLSA Status: Non-exempt
Pay Range: 37,000 \xe2\x80\x93 45,000
Reports To: Controller

At USA Triathlon, we believe that life is better when you swim, bike and run.

USA Triathlon is the Olympic and Paralympic National Governing Body (NGB) for the sport of triathlon and all things multisport and is the largest multisport organization in the world. We spend every day thinking about ways to grow and support the sport. We\xe2\x80\x99re building the most innovative service organization in sports and transforming lives by inspiring participation to help communities become healthier. We also represent our country at the highest levels of international competition, striving to win medals with class and integrity.

We are defining the modern-day NGB, with innovation as a cornerstone of our strategy. We are guided by principles of service leadership, performance excellence, collaboration, and diversity and inclusion at all levels of the organization. Our focus on listening, collaborating and adapting our existing model has allowed us to create step function changes in our business model, governance and constituent support, and play a leadership role throughout the Olympic and Paralympic Movement.

We are all about going above and beyond to serve the triathlon community, and we work equally hard to serve our teammates. We are committed to being the best place to work in the U.S. Olympic & Paralympic movement by focusing on hiring, training and promoting talented, dedicated, passionate individuals who want to get better every day. We have unlimited vacation, 100% paid medical benefits and access to the U.S. Olympic & Paralympic Training Center and more.

Come to Colorado Springs, ranked No. 2 as a Best Place to Live by U.S. News & World Report in its 2022-2023 survey! USA Triathlon was selected by Front Office Sports as one of the top 20 Best Employers in Sports in 2020 and 2021, the Colorado Springs Gazette as the Best Workplaces list in 2019 and 2021 and was an honorable mention in Outside Magazine\xe2\x80\x99s Best Places to Work in 2020 and 2021. USA Triathlon has also been listed No. 2 in the Colorado Springs Business Journal\xe2\x80\x99s Top 10 National Sports Associations for 2020. USA Triathlon has been nationally recognized for its commitment to Diversity, Equity, Inclusion and Access, having been awarded the USOPC\xe2\x80\x99s Advancements in Diversity and Inclusion Award in 2017 and the USOPC\xe2\x80\x99s National Governing Bodies\xe2\x80\x99 Diversity & Inclusion Choice Award in 2018, 2019 and 2021. Be part of the Olympic & Paralympic movement. Hone your skills and expertise while creating opportunities for triathletes to live their best lives.

We hope you are ready for a fulfilling challenge.
Position Summary

The Accounts Payable (AP) and Office Coordinator ensures that the office suite operates smoothly and efficiently and manages the accounts payable processes under the direction of the Controller. Assists the Finance team in monthly close and reconciliation processes. This position serves as a liaison to internal departments for monthly financial statement reviews, forecasting and budgeting. They help to improve company procedures and proactively supports the leadership team.

Essential Job Functions

Accounts Payable:

• Responsible for maintaining accounts payable (AP) vendor profiles with accurate and timely payment processing; Review invoices and process payments to include ACH, wire and checks
• Prepare monthly postings of travel and credit card activity via Expensify
• Prepares monthly journal entries and account reconciliation related to AP
• Responsible for federal 1099 distribution and filing in compliance with IRS regulations; Assist in completion of audit and 990, including year-end AP accruals
• Proactively identifies opportunities for process improvement, automation, and integration

Office Management:

• Greets visitors, responds to general inquiries, and does intake/distribution of USA Triathlon calls and emails. Manages all in-coming and out-going mail and parcels
• Keeps common space, conference rooms, and kitchen supplies stocked and organized. Identifies and arranges necessary repairs and maintenance of facility and office equipment
• Manages general office vendors; selects and reviews vendors to ensure quality work and competitive pricing
• Leads office access, crisis management, and security responsibilities
• Coordinates with HR, Finance, and executive leadership to plan meetings, staff parties, work retreats, and trainings. Facilitates special projects as they pertain to office management
• Provides general administrative support to USA Triathlon Executive Leadership Team

Supervisory Responsibilities

None

Knowledge, Skills, and Abilities

• Ability to work in a fast-paced, high-pressure environment as part of a team atmosphere, including effective coordination with other business units
• Working knowledge of MS Office products and general ledger/finance software; knowledge of Expensify software preferred
• Strong organizational skills; ability to multi-task and prioritize efficiently
• Excellent verbal and written communication skills
• Superb customer service skills with an ability to deescalate conflict

Qualifications

• Bachelor\xe2\x80\x99s degree in finance or accounting, or a related field, required
• One to three years experience working in AP required,
• Experience in customer service preferred

Other

• Must be able to lift up to 20lbs
• Some evening and/or weekend work, as needed

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, gender, gender identity, disability status, protected veteran status, or any other characteristic protected by law.