Job Description

About Kentucky Housing Corporation (KHC)



As Kentucky's housing finance agency, KHC is a self-supporting, quasi-governmental entity whose mission is to invest in affordable housing solutions across the state. KHC funds and finance, housing options for first-time home buyer, moderate/low-income renters, homeless families and individuals, and persons with special needs.

KHC staff enjoys a work culture that is both mission-driven and business-like. The corporation endeavors to operate strategically and sustainably. With a 37.5-hour work week, strong compensation and benefits package, and work schedule flexibility, a career at KHC makes work-life balance achievable.

Job Title:

Staff Accountant Grade: 25

Work Group:

Accounting FLSA Status: Non-Exempt

Date Created:

01/14/2014 EEO Category: Professional

Last Update:

01/14/2014 Reports to: Assistant Controller

GENERAL PURPOSE OF THE JOB:

Briefly describe the job's primary purpose or contribution to the department or the organization:



Responsible for performing all accounting functions pertaining to the Accounts Payables/Receipts for KHC's Operating Fund. Reconciles daily FICS system receipts and transmits ACHs related to that reconcilement. Serves as a back up to the accounting clerk. Enters, reviews, posts, integrates and transmits the daily aches. Processes employee expense reports for assigned departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

List the job's essential or most important functions and responsibilities. Include all important aspects of the job -- whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. (Continue this list on another sheet if necessary.)



% Time Required Major Areas of Responsibility (List in priority order) Cyclical Nature

55%



Processes Invoices for KHC Operating Fund- Reviews check batches for proper authorization as defined in the Board-approved Signatory Authority, as well as corrects posting date, general ledger number, amount and vendor ID and address. Occasionally, creates check batches on behalf of various departments.



Ensures the disbursement requested has been approved in the Corporate budget.



Sets up new operating vendors including verifying Tax Id Number, status and standing with the Kentucky Secretary of State, and adherence to KHC Vendor Management Policy. Prepares 1099 MISC information as needed.



Daily



15%



Records KHC Operating Account Transactions- Records general ledger entries for the daily cash receipts, disbursements and aches related to the Operating Fund.



Monitors bank account balances daily to ensure no overdrafts were incurred.



Reviews daily transactions to the KHC Operating fund to ensure all transactions have been properly recorded in the MBS. Researches and identifies incoming wire transfers to the Operating account.



Daily



10%



Reconciles Daily FICS Receipts and Transmits Aches- Reconciles the FICS deposit to cash received. Transmits ach files related to that deposit.



Endorses the FICS checks to prepare for deposit to the bank.



Daily



5%



Transmits Daily Corporate ACH Files- Enters all corporate ach transfers into the KHC ach system which moves funds among KHC bank accounts. Runs the ach integration to post the accounting entries into MBS accounting software. Submits the ach files on the bank website.



Daily



5%



Processes Employee Expense Reports- Performs a detailed review of each expense report to ensure KHC travel policies were followed including appropriate supporting documentation, proper approvals and correct general ledger accounts were charged among other items.



5%



Back Up to Accounting Clerk- Prints corporate checks, collects front desk receipts, reconciles and endorses corporate deposit, travels to the bank to make deposits, exchanges IT backup tapes and collects mail from post office box for Loan Servicing Investor Accounting staff.



Twice a month or as needed



5%



Other Duties as Assigned- Draws down funds from HUD for Housing Counseling Grant. Investigates questions regarding charges to expense accounts and make adjusting entries as necessary.



As needed

Knowledge, skills and abilities required of the position:

KNOWLEDGE OF: SKILL IN: ABILITY TO:

Federal housing programs, laws and regulations

Grant programs/compliance monitoring

Principles and practices of Accounting/Audit

Crystal Reports software

Word processing/spreadsheet applications such as Microsoft Word/Excel

Basic rules of grammar and business writing

Basic mathematic principles



Collecting, analyzing and evaluating data

Dealing with a diverse group of external and internal contacts at all levels

Analyzing problems and reaching solutions

Developing, implementing and coordinating of policies and procedures

Assigning, managing and coordinating activities of staff



Plan and organize work activities

Prepare reports

Present ideas effectively

Handle sensitive/confidential information

Travel extensively throughout the state which may include overnight stays

Develop work plans and implement projects independently

Work in unsupervised

environment

Additional Information:

Position requires knowledge of MS Office Word and Excel. Position requires ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams; ability to work in a team and as an individual to gain consensus; ability to multitask; ability to deal effectively with conflict; ability to plan, organize, and coordinate work activities.

COMPENSABLE FACTORS

FACTOR 1:

EDUCATION



This factor measures the minimum level of formal education, specialized training, and professional licensing and certification required to perform the work.



High school diploma or general equivalency education.



High school diploma or equivalent and specialized or technical training and/or

vocational or technical or business school.



Some college or Associate Degree (A.A.) and/or specialized training or certification.



Bachelor's Degree (B.A. or B.S.) from four-year college or university or equivalent.



Bachelor's Degree (B.A. or B.S.) or equivalent; and extensive training and/or

specialized advanced certification and/or licensing.



Master's Degree (M.A. or M. S. or M.B.A.) or equivalent and knowledge in a

specialized field.



Doctoral Degree (Ph.D.) or equivalent.

Education Requirements:

This level of knowledge would normally be acquired through completion of a bachelor's degree in accounting, business or related field of study. Four years' related experience may substitute for the degree requirement.



.

FACTOR 2:

WORK EXPERIENCE



This factor measures the minimum amount of job-related experience, whether gained inside or outside the Corporation, in order to be hired or promoted into the position.



No prior work experience required.



Requires less than 12 months of related experience.



Requires one to three years of related experience. Requires a working knowledge of

standard practices and procedures.



Requires more than three years, up to and including five years of related experience.

Requires working knowledge of specialized practices, equipment, and procedures.



Requires more than five years, up to and including seven years of related

experience. Requires broad knowledge of complex systems and procedures.



Requires more than seven years of related experience. Requires advanced

knowledge in highly specialized systems and procedures.

Experience Requirements:

Requires a minimum of one year's experience in an accounting position. Familiarity with federal housing programs is beneficial, but not required.



KHC recognizes that continued success in meeting the needs of customers, both internal and external, requires the full and active participation of talented and committed individuals. KHC is a Federal contractor and an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.