Job Description

We're looking for a detail-oriented professional with excellent communication skills to join our team. JPHSA provides behavioral health, primary care, and developmental disability services and supports and operates a health center with two sites in Jefferson Parish. The Accounting Specialist 2 operates under the supervision of the Administrative Program Manager 3. This position is located in Metairie, LA in the greater New Orleans metropolitan area.

Responsibilities

Accounts Payables

Verifies invoices and requisitions for goods and services weekly. Codes invoices with appropriate expenditure, funding source, cost center, etc. Verifies transactions comply with financial policies and procedures. Ensures all required backup documentation such as purchase authorizations, packing lists, etc. are included with invoices prior to payment processing. Prepares batches of invoices for data entry; enters invoices for payments; processes and reviews edit reports after data entry to ensure accuracy. Uploads processed checks to the on-line bank safe pay module immediately after checks are signed. Generates EFT (Electronic Funds Transfer) files to the on-line bank payment module for electronic processing immediately after check remittances are approved. Reviews travel authorizations and travel reimbursement requests for accuracy and compliance with policy and procedures. Reconciles vendor statements monthly. Ensures statements are received for all vendors. Communicates with vendors and internal staff concerning check/ invoice discrepancies.
Records and Reporting

Accurately files all contract and vendor payment records by the end of each work week. Maintains all vendor files, check logs, emergency check request logs, purchase authorization balance sheets and allocation spreadsheets. Prepares, maintains, and files program sales tax exemption/W-9 forms annually. Maintains and files W-9 forms for vendors/contractors. Updates vendors/ contracts W-9 status in the Accounting System. Prepares annual 1099 forms and mails to vendors. Prepares and mails copies to IRS.
Procurement

Assists with mid-year and annual inventory. Serves as back-up to the procurement desk
Preferred Qualifications and Skills

Two years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations Experience substitution: every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.
Job Type: Full-time

Pay: $2,533.00 - $3,456.00 per month

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Vision insurance
Work Location: In person