Job Description

Salary

$24.78 - $27.53 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2025-02979

Department

Secretary of State

Division

Administrative Services

Opening Date

12/12/2025

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

FIAC07

Description and Functions

-----------------------------

Open Until Filled

GENERAL DESCRIPTION:

This position is one of two roles responsible for the day-to-day fiscal collection and reconciliation of over $70 million each fiscal year. This position performs critical cash-handling, deposit, and reconciliation duties to ensure accurate and timely revenue processing and strong internal controls. This position also provides administrative support to the agency and assists with maintaining the State Rules Database.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health, dental, and vision insurance*
Paid vacation, sick leave, FMLA, and holidays*
Retirement - Pension and 457B plans that help you build a secure future*
Flexible schedules and work-life balance options*
Meaningful work that makes a difference for Wyoming communities*

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Human Resource Contact: Jen Shirley / 307-777-6385 /

jennifer.shirley1@wyo.gov

ESSENTIAL FUNCTIONS:

The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Manages deposit functions and reconciliations. Submits the daily desktop deposit to the State's financial institution, takes cash or foreign monies to the bank for proper deposit, and processes daily credit card reconciliations. Maintains petty cash per established policy and procedures. Assists with Pre-Paid Account Deposits (PAD) activation and deactivations, as well as monitors the monthly PAD statements and all outstanding invoices. Accurately processes a high volume of Accounts Payable (A/P) transactions within the Wyoming Online Financial System (WOLFS/CGI). Ensures strict adherence to fiscal policy, including verification of all proper signatures and approvals prior to transaction entry. Applies established accounting procedures and regulations in maintaining financial records and other fiscal documents. Researches and analyzes data. Assists with ACH bank returns, deposit corrections, and NSFs. Assists with the interpretation of Wyoming statutes, rules, and regulations. Assists agencies with the rule-making process, ensuring timely and accurate information is available to the public. Assists with fiscal procedures and processes and may recommend methods for improving operations. Handles incoming calls, provides requested information, redirects callers as necessary, and manages customer email correspondence. Other duties as assigned.

Qualifications

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PREFERENCES:

Preference will be shown to applicants having experience or education in accounting/bookkeeping, along with exceptional customer service skills. Additional preference may be given to applicants with experience in the Wyoming Online Financial System (WOLFS/CGI).

KNOWLEDGE:

Knowledge of internal control processes. Ability to work in a team environment. Knowledge of Excel, Word, and Adobe Acrobat. Knowledge of Wyoming Online Financial System (WOLFS/CGI). Detail Oriented.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Finance)

Experience:

0-1 year of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Technician

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Technician

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

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PHYSICAL WORKING CONDITIONS:

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt

Supplemental Information

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URL: http://agency.governmentjobs.com/wyoming/default.cfm



The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.



Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.