Job Description

Job ID: 2511222

Location:

ARLINGTON, VA, US

Date Posted:

2025-11-03

Category:

Program Management

Subcategory:

Project Analyst

Schedule:

Full-time

Shift:

Day Job

Travel:

Yes, 10 % of the Time

Minimum Clearance Required:

Top Secret

Clearance Level Must Be Able to Obtain:

TS/SCI

Potential for Remote Work:

No

Description

SAIC is seeking a

Workflow Administrator

with an active TS clearance to provide direct support to the OUSW (R&E) Executive Correspondence Office, ensuring the timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions. This role is critical in maintaining the integrity of the formal coordination and approval process within a fast-paced, high-visibility environment.
The ideal candidate is detail-oriented, proactive, and a fast learner who can manage multiple priorities while adhering to established policies and timelines.

This position is located in Arlington, VA at the Pentagon.

Key Responsibilities:

Manage and track executive correspondence packages throughout the review and approval lifecycle, ensuring adherence to OUSW (R&E) and DoD correspondence standards. Coordinate routing of decision memorandums, taskers, reports, and formal packages using approved workflow systems (e.g., CATMS). Ensure all submissions meet format, policy, and quality control standards before advancing to leadership for review or signature. Review content for completeness, accuracy, and appropriate clearances prior to forwarding to the Executive Secretariat or higher-level offices. Maintain logs, databases, and dashboards to track correspondence progress, due dates, and performance metrics. Serve as a primary point of contact between the Executive Correspondence Office, subordinate directorates, and external stakeholders to facilitate timely package coordination. Identify and recommend process improvements to streamline routing, reduce bottlenecks, and enhance transparency. Ensure accurate archiving and recordkeeping of all approved and historical correspondence in accordance with OUSW (R&E) records management policies. Provide general office support, assist in scheduling coordination, meeting preparation, and communication tracking as required. Ability to edit and format administrative correspondence, reference materials, reports and briefings in accordance with Department of Defense DoD 5110.4-M Manual for Written Material. Process a myriad of actions both classified/unclassified taskers to include editing incoming/outgoing executive level correspondence; customer service phone calls; correspondence inquiries requests, and other special projects dispatched by USW(R&E).

Qualifications

Required Qualifications:

Top Secret clearance with the ability to obtain a TS/SCI required to maintain employment. US citizenship. Bachelor's degree with at least ten (10) years of relevant experience or a Masters and eight (8) or more years of experience. Additional years of experience may be accepted in lieu of degree. Familiarity with DoD correspondence standards, staffing processes, and executive-level communication practices. Strong organizational and time management skills; ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, SharePoint, and correspondence tracking systems (e.g., CATMS, or similar).

Desired Qualifications:

Proactive and self-motivated with strong attention to detail. Fast learner able to quickly adapt to changing priorities and systems. Demonstrated ability to work effectively under tight deadlines. * Strong interpersonal skills and ability to engage with senior executives and cross-functional teams.