Job Description

Job Title: Administrative Assistant (Bilingual - Chinese & English)

Job Summary:

We are looking for a reliable and detail-oriented

Administrative Assistant

who is fluent in

both Chinese (Mandarin or Cantonese)

and

English

to support daily office operations and ensure smooth communication with clients, partners, and team members across languages. The ideal candidate will provide administrative and clerical support, manage office tasks efficiently, and assist with translation or communication needs as required.

Key Responsibilities:

Perform general administrative duties including answering phones, managing emails, scheduling appointments, and maintaining filing systems. Act as a liaison between English- and Chinese-speaking clients, vendors, and staff. Translate documents and assist with interpretation during meetings when necessary. Prepare and edit correspondence, reports, presentations, and other documents in both English and Chinese. Assist in organizing company meetings, events, and travel arrangements. Maintain office supplies inventory and place orders as needed. Support various departments with data entry, record-keeping, and other administrative tasks. Ensure all tasks are handled with confidentiality and professionalism.

Requirements:

Fluent in Chinese (Mandarin or Cantonese)

and

English

, both spoken and written. Proven experience in an administrative, office assistant, or clerical role (1+ year preferred). Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong communication and interpersonal skills. Excellent organizational skills with the ability to multitask and prioritize workload. Detail-oriented, dependable, and proactive. Ability to handle sensitive information with discretion.

Preferred Qualifications:

Experience working in a bilingual office or international business environment. Familiarity with office management tools or software (e.g., QuickBooks, Google Workspace, etc.). Basic knowledge of document formatting and business writing in both Chinese and English.

Work Environment:

Office-based role with standard business hours. May occasionally support translation or coordination tasks outside regular hours, depending on business needs.
Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: No more than 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: In person