Job Description

SUMMARY:

Responsible for supporting accounts payable, account receivable, journal entries, general ledger reports, weekly check runs, month-end and other duties as assigned by the Controller. Also responsible for EPA Account coordination for monthly auctions.

ESSENTIAL DUTIES AND RESPONSIBILITES

include the following. Other duties may be assigned including assisting with other auction functions and driving vehicles if needed.

RESPONSIBILITES

Supports the company in maintaining accounts payable. Analyze and apply all discounts available to the company on accounts due. Posting and processing of vendor invoices in the Microsoft Dynamics General Ledger System and Sales Systems (AMP) so that vendors may receive payment for goods and services purchased and utilized by SAA and AEC. Month-end job duties shift primarily toward the remitting of vendor statements and to making sure that all charge and credit invoices anticipated for payment are received and accounted for. Organize incoming invoices for SASI and AEC payable accounts prompt payment upon receipt of corresponding statements. Issue payable checks on outstanding accounts in an accurate and timely manner. Track and apply all pre-paid accounts for entry into the General Ledger (GL) to the appropriate periods. Generate checks in the appropriate GL period for prompt payment to statements due. Enter individual invoices into the custom computer program accurately and timely.

Vendor Relations

Contact with vendors and primarily concern the status of charge or credit invoices. Obtain missing invoices from vendors that pertain to current statements to assure accurate and appropriate back-up to all statement accounts.

Daily Responsibilities

may include the following but not limited to:

Stamping and sorting incoming invoices Working with necessary departments to reconcile intercompany billings. Filing AEC/SAA payable invoices. Maintain accurate account balances to be posted to the GL daily. Generate charge/cash receipts journals. Reconcile all report balances to insure proper post/merge to the GL. Gather information necessary to create and distribute 1099 tax forms to independent companies. Create Charge Journals/Payment Journals to back up all payments made to vendors on a weekly basis. Generate lease checks for payment to lease companies for consigned/sold vehicles from auction sale day. Match lease checks to appropriate sale day invoices for distribution to lease companies. Organize accounts payables files and reports. Process and distribute statements (mail, etc.)

Weekly Responsibilities

may include the following but not limited to:

Coordinate pick-up slips from independent transporters to determine amount due SAS for loading fees. Process pick-up charges from transporters for prompt payment. Identify vehicles transported by individual transporters by utilizing a custom computer system. Issue payment to Independent Transporters on a weekly basis. Apply all clean up charges from independent contractors to correct vehicles to assure accurate payment on a submitted weekly statement.

WEDNESDAY (Auction Sale Day):

Work in the DCO Screen in the sales system dealing with floor planning and other payment methods for vehicles purchased at the auction. Entering charges into AMP during down times. Assist team members with floor plans.

EDUCATION AND EXPERIENCE

High School diploma or general education degree (GED) Associate's degree in Accounting/business (or equivalent experience/training in an accounting department) is preferred but not required. At least 2 years' experience in business/for-profit sector in accounting. Prior experience in interacting with vendors in an accounts payable capacity.

LANGUAGE AND SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

CERTIFICATES/LICENSE

Valid Drivers License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal office activity, regularity and consistency of attendance are essential to ensure high quality service and ultimately a productive department and company.

MENTAL REQUIREMENTS

Normal office mental/cognitive ability includes the ability to solve mathematical and computer problems; learn and implement basic accounting principles; interact professionally with customers and employees; remember multiple details; present the company in a professional, yet forceful manner to overdue customers.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate except on Auction days when the noise level is loud.

OTHER SKILLS AND ABILITIES

Excellent interpersonal, written and verbal communication, and customer service skills; strong organization skills and the ability to prioritize; detail oriented; ability to sell a concept and to influence or convince others; basic knowledge of computers and good keyboarding skills.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance
License/Certification:

Driver's License (Required)
Ability to Commute:

East Windsor, CT 06088 (Required)
Work Location: In person