Job Description

Position Overview

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The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

NOTE:

This position is funded through an external grant. Continued employment beyond the fiscal year is contingent upon continued funding.

THIS POSITION IS EXPECTED TO END ON 8/31/2026.

Position Summary:

The Administrative Assistant performs secretarial and administrative duties for the Director of Upward Bound and other Upward Bound (UB) staff. This position includes occasional leadership responsibilities, such as directing work study students, temporary support staff, part-time employees, or other individuals temporarily assigned to the department. The Administrative Assistant reports directly to the Director of Upward Bound.

Duties and Responsibilities:

Performs secretarial and administrative duties, including typing, filing, sorting, verifying information, data entry, coordinating the flow of documents, and scheduling events while maintaining confidentiality of all records. Compiles and prepares reports, tabulations, budgets, requisitions, vouchers, monthly bulletins, and proposals; processes Electronic/Paper Personnel Action Notices (EPAFs/PANs). Greets visitors and provides information; answers incoming telephone calls, directs calls to appropriate individuals, and takes accurate messages. Maintains personnel records for all Upward Bound (UB) employees, including job applications, resumes, and job descriptions. Executes and maintains records related to requisitions, billings, inter-fund invoices, and reimbursement processes for the program. Assists with transportation for Saturday Sessions. Maintains student listings, student files, and related documentation. Monitors and orders office supplies as needed. Coordinates and finalizes travel arrangements for Upward Bound staff. Performs other related duties as assigned.

Requirements

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Minimum Job Requirements:

Associate degree or two years of experience in administrative support.

Knowledge, Skills and Abilities:

Knowledge of general office procedures, practices, and policies. Strong time management skills with the ability to prioritize and manage multiple tasks effectively. Excellent oral and written communication skills, along with strong interpersonal abilities. Proficiency in Microsoft Office Suite, including Word, Excel, and related applications.

Working Conditions

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Work is performed during normal work hours, with some evenings and weekends to meet deadlines. Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.


Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

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Electronic Application Instructions:

Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Resume / Curriculum vitae

Contact information for three references (blind or off list reference checks may be conducted on finalists)

Transcripts Official or Unofficial (

Scanned/PDF transcripts required

if

being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will

not

be considered.

)

ENMU-R is an Equal Opportunity Employer/Title IX/IPRA.

Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez at teresa.casarez@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or email roswell.hr@enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS

Insurance

Insurance for Eastern New Mexico University-Roswell is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

Health insurance

is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan

Dental insurance

is offered through United Concordia.

Vision insurance

is offered through Davis Vision.

Life insurance

is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University-Roswell participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.



The University also offers supplemental retirement plans. 403b plans are available through TIAA/CREF, AIG VALIC, and MetLife. 475b plans are offered through TIAA/CREF.

Paid Time Off

Leave accrual rates are determined by employee class (At-Will/Professional & Faculty - exempt or Support - non-exempt) and years of employment. See below for specific accruals for each employee class.

As per policies and procedures Adjuncts and Temporary employees are not eligible to accrue leave.

Faculty Paid Time Off

Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring. Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.

Support Paid Time Off

During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leav

e

per month. The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leav

e

and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.

Professional/ At-will Paid Time Off

Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Leave accruals will be pro-rated for part time employees.

Employee Educational Assistance Plan

Eastern New Mexico University-Roswell offers a tuition waiver for permanent, full-time and part-time regular employees and retirees. Employees can take up to 9 credit hours on the Roswell campus. Their IRS dependents are not restricted in the number of credit hours they can take. For detailed information reference 40.9 Educational Assistance Program.



For classes offered by ENMU in Portales, the Portales campus will waive some tuition for either the employee or spouse, dependents, as defined by the I.R.S., are not eligible for tuition waivers for classes taken through the Portales campus.

Additional course fees will still need to be paid by the employee.

As per policies and procedures Adjuncts and Temporary employees are not eligible to recieve the tutiion wavier.