Job Description

Summary

This position provides administrative support to the Senior Associate Dean for GME and CME. In addition, this position provides project tracking and GME office support.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001325 Graduate Medical Education

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Duties:

30% -

Executive Assistant.

Provides calendar, phone, scheduling, and travel support for the Senior Associate Dean for GME and CME. Prepares letters and reviews documents to ensure formatting, grammar, and spelling are correct. Maintains confidentiality. Support scheduling needs of Associate Dean, Assistant Deans, and Medical Director for Patient Safety. 20% -

Project and Policy Tracking.

Maintain tracking document and follow-up pending items for GME special projects, GME Handbook policy revisions, and GME staff annual tasks. Collaborate with GME staff and other personnel to complete projects.
15% -

Reception and Triage

. Serves as the main contact and front office support for the GME Office. Answers and triage all incoming calls in a professional manner. Greets visitors to the office, directs them to the appropriate GME staff member, and fields general questions and concerns.
10% -

Office Space Management.

Responsible for monitoring, ordering, and stocking all GME office supplies. Works with the GME Business Manager to ensure all necessary items are ordered and received. Maintains the resident refreshment center and ensures all items are well stocked and the area is clean.
10% -

Mail Distribution and Shipping

. Retrieves, receives, organizes, sorts, and distributes all incoming mail to the office. Ensures all outgoing mail, regular and certified, is marked correctly for processing. Receives all UPS and FedEx packages and distributes them accordingly. Hand-delivers mail and packages to others on and near campus as necessary.
5% -

Call Room Management.

Inventory all GME call rooms across the Charleston campus, regularly survey furnishings and cleanliness, and purchase or replace items as needed.Inventory resident and fellow work rooms as able.
5% -

Office Assistant.

Filing, copying, and scanning of various GME-related documents. Preparation of paper documents for distribution as needed.
5% -

Meeting and Event Coordination

. Schedules and coordinates GME meetings regarding space reservations, food ordering, and calendar invitations. Serves as the GME contact for various meetings and conferences. Works with the GME office to plan GME conferences and special events.

MUSC Minimum Training and Experience Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Additional

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)If you like working with energetic enthusiastic individuals, you will enjoy your career with us!


The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.


Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees