Job Description

Trust Operations & Administration Specialist

The Trust Operational and Administration Specialist is responsible for managing and overseeing the operational functions related to trust accounts and services, as well as administrative tasks related to trust accounts. This role ensures that all trust activities are processed accurately and in compliance with legal and regulatory requirements. This role will work closely with clients, beneficiaries, and internal teams to provide seamless and efficient trust administration and client communication.

Key Responsibilities:

Administer the day-to-day operations of trust accounts, including account maintenance, account setup, document preparation, and document processing. Process a variety of transactions such as fund transfers, distributions, and settlements related to trust department accounts. Maintain accurate and up-to-date records for all trust account activities and transactions by proper and efficient use of Trust Accounting Software. Understand and ensure compliance with tax reporting requirements. Verify and reconcile transactions to ensure accuracy and completeness. Address and resolve inquiries or issues related to trust account activity and documentation. Ensure compliance with regulatory requirements, trust agreements, and bank policy. Identify potential risks related to trust operations and implement appropriate controls and mitigation strategies. Implement changes and enhancements to streamline operations and improve service delivery. Manage and organize trust-related files and records to ensure they are accurate and up-to-date.

Collaboration and Coordination:

Assist in scheduling meetings, preparing agendas, and documenting meeting minutes. Work closely with internal teams to support comprehensive trust management. Maintain and update records related to trust accounts, including transaction histories, account balances, and correspondence. Coordinate with external parties as necessary to facilitate trust operations and resolve issues. Act as a point of contact for clients, beneficiaries, and other stakeholders, responding to inquiries and providing information as needed.

Qualifications:

Education:

Bachelor's degree in Finance, Accounting, Business Administration, or a related field.

Experience:

Previous experience in Trust Operations role, or role in Financial Services

Skills:

Strong attention to detail and accuracy in managing trust operations. Excellent communication and interpersonal skills for client and stakeholder interactions. Proficiency in trust accounting software and Microsoft Office Suite. Strong analytical and problem-solving abilities. * Understanding of trust administration and regulatory requirements is