Job Description

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation

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SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE

This position is designated as a safety/security sensitive position and is subject to random drug and alcohol screening.

JOB OBJECTIVE:

To perform transcription of reports and defendant, victims and witness statements from notes or recorded statements; provides typed documents from information obtained by law enforcement personnel in the investigation of potential criminal cases for the Major Crimes Division of the Little Rock Police Department.

Essential Functions

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ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES

Types documents from case files which include taped statements from suspects, witnesses and victims, and a summary of events from rough draft or takes and transcribes dictation. Transcribes dictation from a digital transcriber and utilizes a headset; types and proofreads information into final format, correcting grammatical, punctuation, and spelling errors; erases tapes when transcription is complete. Contacts the originator of the document to ensure proper information has been given if verification is needed. Maintains daily log of typed material, number of documents, originator, and any additional information required by the supervisor. Notifies immediate supervisor of problems with equipment, users, or dictated material; researches and applies word-processing and desktop publishing techniques for more efficient output. Determines the format of work, ensuring compliance with any instructions provided by the person dictating the document; maintains confidentiality concerning work. Operates a computer with word processing software, to transcribe and type documents and memoranda in the performance of essential job functions.

Minimum Qualifications, Additional Requirements and Supervisory Responsibilities

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SUPERVISORY RESPONSIBILITIES:

None.

MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS

These knowledge, skills, and abilities are usually, although not always, acquired through the completion of high school, and two (2) years of clerical experience including one (1) year of transcription experience. Equivalent combinations of education and experience will be considered.

ADDITIONAL REQUIREMENT:

Must possess Arkansas Crime Information Center (ACIC)/National Crime Information Center (NCIC) Level 1, Basic Terminal Operator certification within six (6) months of employment and maintain certification for the duration of employment in this position. Must possess Notary Public certification within six (6) months of employment and maintain certification for the duration of employment in this position.

DISCLAIMER:

This document does not create an employment contract, implied or otherwise.

SECONDARY DUTIES

Performs other related duties as required. Serves as backup to other clerical support personnel as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of English grammar, spelling, punctuation, and sentence structure. Knowledge of business correspondence formats and terminology. Knowledge of standard office practices and procedures. Knowledge of proper filing and record keeping systems, both hard copy and computerized. Knowledge of computer fundamentals and business software and word processing software. Skill in the operation of electronic dictating equipment. Skill in the operation of a personal computer. Skill in the operation of a computer terminal. Skill in the operation of a computer, utilizing word processing and spreadsheet software. Ability to maintain hard copy and computer files and records. Ability to perform basic mathematical computations. Ability to read and record information. Ability to compose standard letters and reports under general supervision. Ability to take and transcribe dictation from notes and dictation equipment. Ability to handle confidential material in a reliable manner. Ability to maintain alphabetical, numerical, and sectional filing systems. Ability to conduct file searches and prepare simple reports. Ability to operate a multi-line phone. Ability to communicate effectively, both orally and in writing.

Application Requirements

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PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB

The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

YES

NO

work involves lifting, pushing, pulling or carrying 40 pounds or more

X

work involves the operation of earth-moving equipment or commercial motor vehicles

X

work involves the operation of non-commercial motor vehicles

X

work involves the operation of tools such as axes, shovels, sling blades

X

work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors

X

work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions

X

work involves sitting for long periods of time

X

work involves running, standing, or walking over a long period of time

X

works above ground or floor level, such as on stools or ladders

X

works in a relatively high average degree of temperature over a long period of time

X

work involves considerable physical exertion of the whole body over a long period of time

X

work involves exposure to hazardous conditions

X

work requires near vision (20 inches or less)

X

work requires distance vision (20 feet or more)

X

work involves detection of color differences

X

work involves determination of the correct location of a sound, such as footsteps

X

work involves hearing and understanding conversation or sounds

X

work involves speaking/talking

X

"For purposes of physical demands, the chart above subsumes the chart below."

Strength Level

Duration of lifting or carrying

Level of Strength

Sedentary work

Seldom lifts up to 10 pounds.
Occasionally lifts up to 10 pounds.
Frequently lifts an object weighing less than 1 pound.
Constantlylifts objects with no weight.
Spends less than 33% of the average workday standing.

Light work

Seldom lifts up to 11-25 pounds.
Occasionally lifts up to 11-25 pounds.
Frequently lifts 1 - 10 pounds.
Constantlylifts objects with a weight of 1 pound or less.

Medium work

Seldom lifts up to 26-50 pounds.
Occasionally lifts up to 26-50 pounds.
Frequently lifts 11 - 25 pounds.
Constantlylifts objects with a weight of 1 10 pounds.

Heavy work

Seldom lifts up to 51-100 pounds.
Occasionally lifts up 51-100 pounds.
Frequently lifts 26-50 pounds.
Constantlylifts objects with a weight of 11 - 25 pounds.

Very Heavy work

Seldom lifts over 100 pounds.
Occasionally lifts over 100 pounds.
Frequently lifts over 50 pounds.
Constantlylifts objects with a weight over 25 pounds.

City of Little Rock Benefits

Non-Uniformed Union Eligible Full-Time Employees

Health Insurance

(medical, dental, vision)

-The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance

- The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D)

- The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability

- The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement

- Our 401a pension plan requires contributions by both the City and the employee.

Vacation

Regular, full-time employees shall earn vacation Leave at the following rate:

Days Per Year

Up to 3 yrs. of service10

3 yrs. to 10 years of service15

10 yrs. to 20 yrs. of service18

20 yrs. of service and over22Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.

Discretionary Days

Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows:



Days

If hired January 1 through March 303

If hired April 1 through June 302

If hired July 1 through September 301

If hired October 1 through December 310Discretionary days will not be carried over to the next calendar year.

Sick Leave

Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.

Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.

Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and/or their union stewards.

Funeral Leave

Regular, full-time, non-probationary employees shall receive up to three (3) days [four (4) for out-of-state funerals] with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.

Longevity Pay

Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.

for other leaves and observed holidays.