Job Description

Department


82-Accounting


Location


Headquarters/Corporate


Position Type


Temporary


Salary


$31/hour - $36/hour


Date


2025.09.05


Description


The Accounting Specialist is responsible for overseeing collections activities to ensure timely customer payments and accurate recording of receivables. This role also assists with billings and other accounting functions to support the overall finance operations of the construction business. The position requires strong attention to detail, communication skills, and the ability to collaborate with project managers, contracts, and finance teams.

Key Responsibilities

Collections

Monitor Accounts Receivable aging and follow up with customers on past-due balances. Contact clients proactively to resolve billing disputes and secure payment commitments. Communicate with internal and external teams regularly to resolve customers' disputes and payment issues. Investigate and resolve discrepancies between contracts/work orders, client records, and invoices. Maintain detailed documentation of all collection efforts and communications. Provide management with updates on delinquent accounts and escalate issues when needed. Support cash flow forecasting by reporting expected collection timelines.

Billing Support

Assist in preparing and reviewing progress billings (AIA, T&M, lump sum) and supporting documentation. Help ensure contract terms, retainage, and approved change orders are properly reflected in billings. Support submission of lien waivers and certified payroll attachments when required. Collaborate with Project Managers and the Contracts Department to validate billing accuracy. General Accounting Duties Assist with month-end close by reconciling AR balances and posting adjustments as needed. Support cash application by applying customer payments accurately. Help with other accounting tasks such as AP processing, reconciliations, and reporting when necessary. Ensure compliance with company accounting policies and construction industry requirements.

Core Competencies

Collections management Customer communication & negotiation Accuracy & attention to detail Deadline-driven and organized Collaborative team player

Minimum Qualifications

Bachelor's degree in Accounting, Finance, or related field (preferred) or equivalent experience. 2-4 years of experience in accounts receivable, collections, or construction billing. Knowledge of construction contracts, lien waivers, and AIA billing formats a plus. Familiarity with ERP/accounting systems (e.g., Sage CRE 300, Sage Intacct, BuildOps). Proficiency in utilizing Microsoft Office Suite (Excel, Outlook, Word, PowerPoint, etc.) Strong organizational skills, attention to detail, and ability to meet deadlines.



Excellent written and verbal communication skills.




United Mechanical is an Equal Opportunity Employer and embraces diversity in our employee population. We provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.