Job Description

The Talent Acquisition (TA) Coordinator plays a critical role in providing consistent, centralized support for recruiters and for the candidate experience through the interviewing and pre-employment process. The TA Coordinator will ensure timely and efficient processing of all necessary information and paperwork for legal compliance as the recruiter moves to the offer. Upon acceptance of the offer, the TA Coordinator is responsible for processing all paperwork related to a new hire and for a smooth hand over to the HR Team.




The TA Coordinator duties will include, not limited to: posting and advertising jobs; corresponding with job applicants; providing logistical support for interviews and meetings; preparing correspondence and presentations; editing and formatting documents; acting as a resource for answering general HR inquiries; planning, coordinating and/or maintaining responsibility for various HRM activities. The TA Coordinator is also responsible for ensuring familiarity with the overall function of recruitment and ensuring confidentiality of candidates.

Specific Responsibilities

Support recruiters with administrative processes and procedures in preparation for offers, extension of offers, and management of associated documentation once offer made (70%)

Assist Talent Acquisition staff by gathering, processing, and maintaining new hire paperwork files to ensure compliance. Opening of job requisitions. Interview scheduling/coordination as well as greeting candidates and facilitating meetings/interviews in the conference rooms. Work closely with recruiters on each hire to maintain candidate files and be the point of contact to finalize all necessary. Develop, maintain, and cultivate relationships with colleges, networking groups, and public health organizations that could improve our brand/marketing in the community as well as broadcast our openings and increase applicant flow. Assist on other projects as needed.

Knowledge and Skills

Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy. Proven efficiency in a high volume, repetitive work environment. Proven ability to prioritize tasks and complete high volume of assigned work accurately. Demonstrated success in working effectively and efficiently under pressure with a high degree of flexibility. Excellent interpersonal skills and demonstrated ability to work with all levels in the organization and communicate effectively regarding sensitive and confidential matters. Experience with HR Information Systems/Applicant Tracking Systems, and related report generation experience a plus. Proven ability to take initiative and build strong and productive personal relationships . Demonstrated record of goal achievement. * Demonstrated initiative, ownership, and customer-service orientation skills, with the motivation and ability to function independently or as a team member.