Job Description

Employer of Record / Jurisdiction

This position is being recruited through Ayoroa Simmons, LLC on behalf of FormaIQ, LLC, a Puerto Rico legal entity. If selected, you will be employed directly by FormaIQ, LLC. Payroll, applicable taxes, and statutory benefits will be administered in accordance with the laws of the Commonwealth of Puerto Rico.

Position Title:

On-Site Project Coordinator

Location:

San Juan, Puerto Rico (Hybrid field/office role)

About Ayoroa Simmons

Ayoroa Simmons is a professional services firm specializing in 3D laser scanning, scan-to-BIM modeling, and BIM coordination for industrial, institutional, and commercial facilities. We help facility owners, engineers, architects, and construction teams make better decisions through accurate, high-fidelity digital as-builts and coordinated models.



We are expanding our presence in Puerto Rico through our subsidiary FormaIQ and seeking an On-Site Project Coordinator to support field operations, client communication, and project workflow.

Position Overview

The On-Site Project Coordinator ensures that field operations run smoothly, site access is coordinated, and project expectations are met. This role works closely with clients, field technicians, and internal teams, including attending onsite meetings and supporting field personnel with setup and documentation tasks.



Prior exposure to architectural existing conditions, building surveys, surveying, or geomatics is helpful, particularly for supporting field documentation, site coordination, and technical setup.



This position is ideal for someone organized, communicative, and comfortable working in active facilities while supporting technical workflows.

Key Responsibilities

Client & On-Site Coordination

Attend onsite meetings with clients, facility managers, and contractors to review project requirements, safety protocols, and site conditions. Coordinate site access alongside the reality capture team, including security clearances, escorts, and facility logistics. Serve as an onsite liaison during scanning activities to ensure smooth communication and decision-making.

Field Support & Data Capture Preparation

Assist the field team with setting scan targets, labels, and reference markers as needed for project alignment with third-party survey teams. Help verify scanning paths, sequencing, and site readiness. Review scopes and existing documents with the field team prior to mobilization. Organize and structure raw scan data, notes, and site imagery for handoff to production teams. Confirm data completeness and coordinate follow-up site visits when necessary.

Project Planning & Logistics

Prepare project plans, schedules, agendas, and logistical checklists for each reality capture project. Coordinate equipment needs, field team travel logistics, and daily site access requirements. Track project milestones, risks, and deliverables to maintain schedule integrity.

Communication & Documentation

Provide clear and timely communication to clients throughout the project lifecycle. Prepare meeting notes, progress summaries, and action items. Facilitate smooth handoffs between field technicians, project managers, and production staff. Document scope changes and ensure internal alignment on updates.

Qualifications

Required

2-4 years of experience in project coordination or project management within AEC, architecture, surveying, construction, or a related technical field. Strong organizational and communication skills, including comfort in client-facing roles. Ability to handle complex site logistics and multi-step coordination tasks. Proficient with Microsoft 365, cloud file systems, and general office tools. Comfortable working in both office and onsite environments. Legal authorization to work in Puerto Rico/US. Valid driver's license with ability to travel across Puerto Rico.

Preferred

Familiarity with reality capture or surveying workflows (e.g., 3D laser scanning, photogrammetry). Bilingual (Spanish/English).

Working Conditions

Hybrid role with regular travel to industrial plants, hospitals, campuses, and commercial or municipal facilities. Some projects may require early mornings, evenings, or weekend schedule adjustments based on facility access windows. Lift/carry up to 50 lbs; stand for extended periods; walk large facilities; and climb stairs as required.

Why Join FormaIQ

Opportunity to work with a fast-growing firm using cutting-edge reality capture technology and BIM technology. Clear career development pathways into project management or advanced field roles. Collaborative, supportive team environment with exposure to diverse facilities and project types. Competitive compensation and opportunities for performance-based growth.

Equal Employment Opportunity

FormaIQ is an equal opportunity employer. We prohibit discrimination and harassment based on any status protected by applicable federal or Puerto Rico law, including race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, genetic information, veteran status, social condition, political affiliation or political/religious beliefs, and status as a victim or perceived victim of domestic violence, sexual assault, or stalking.

Reasonable Accommodation

FormaIQ provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to participate in the application or interview process, contact careers@ayoroasimmons.com.

Background Screening

Where permitted by law, candidates may be required to provide a Criminal Record Certificate (Certificado de Antecedentes Penales). Any conviction record will be considered on a job-related, case-by-case basis in accordance with applicable law.



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