Job Description

POSITION:

Lead Admin Support Staff - Aurora/Rockford

QUALIFICATIONS:

High School diploma or GED.



Prior office experience.



Excellent organizational Skills.



Excellent communication skills both written and oral.



Self-directed and Self-motivated



Ability to prioritize multiple tasks on a daily basis



Computer knowledge including proficiency in Microsoft office, Word, Excel



Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one's own.

CLASSIFICATION:

Non-exempt Full Time

REPORTS

TO:

Admin Support Staff Supervisor

RESPONSIBILITIES:

Summary:

Maintains the daily functions of the office including greeting clients, answering phones,



opening incoming mail, posting outgoing mail, and disseminating faxes and paperwork.

Duties:

Maintain supply inventories and responsible for ordering of supplies. Process accounts payable invoices and check requests and submit to the fiscal department Maintain local petty cash account; record and reconcile transactions and request periodic reimbursement Tracks the issuance of company shared credit cards. Ensures all receipts are collected and processed and submitted appropriately. Prepare DCFS 1042 invoicing for initial client needs and miscellaneous needs. Maintain and track agency owned vehicle logs and ledgers. Maintenance and scheduling of office vehicles. Assists with local fundraising activities Completes work within the required time frames Maintains confidentiality of information heard, seen and discussed in the agency Assist in quality improvement efforts Demonstrates the ability to remain friendly and cooperative during all working conditions Notify Supervisor and Fiscal Department of any irregularities. Display a neat, clean, professional appearance. Maintains visitor logs. Prepares and submits the appropriate monthly office checklists Contacts building maintenance when necessary Schedules visit/conference room requests. Works closely with IT to ensure readiness of equipment for new employees and maintenance of office equipment.

Other Duties

:

Actively participates in YSBIV's continuous quality improvement program (CQI).

Core Competencies:

Organized Communication skills Self-motivated Computer knowledge Multitasker



* Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice. We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities. The YSB team values and respects each other and our community as we proudly serve.