Job Description

About Us

We are a growing footwear and lifestyle brand expanding our U.S. operations. We work with overseas manufacturers, U.S. logistics partners, and 3PL warehouses. We are looking for a detail-oriented

Supply Chain & Vendor Operations Coordinator

to manage daily communication, documentation, and data flow between our vendors and our U.S. operations.

This is a critical role for ensuring our products move smoothly from factories ? freight ? 3PL ? customers

Role Overview

You will coordinate

shipments, vendor communication, import documentation, product data updates, 3PL follow-ups

, and maintain all supply chain information for the founder. This is a structured, operational role -- ideal for someone who works accurately, communicates well, and handles logistics professionally.

Key Responsibilities

Vendor & Production Coordination

Communicate with overseas manufacturers to track production status. Find competitive vendors Collect invoices, packing lists, product sheets, and compliance documentation Maintain organized folders for all product and shipment documents Follow up on approval samples, timelines, and delays

Freight & Import Coordination

Track containers, air shipments, and courier parcels Collect & verify: Commercial invoices Packing lists HS codes BL/AWB details Duty estimates Update shipment tracking sheets for management

3PL & Warehouse Coordination

Communicate with U.S. 3PL regarding:

Inbound receiving QC issues Stock counts Labeling needs Storage and dispatch Log and monitor discrepancies, damages, or delays Maintain inventory accuracy reports

Product & Data Management

Maintain product master / vendor master / item master sheets Update product specs, measurements, and carton details Digitally organize images, product labels, barcodes, and SKU lists Assist with Shopify data accuracy (no coding required)

Reporting

Prepare weekly supply chain status summaries for the founder Update ETA sheets, pending items, and priority actions Maintain a clean, accurate operations dashboard

Requirements

Experience in

supply chain, logistics, procurement, vendor management, or import/export

Strong communication skills (professional email + WhatsApp coordination) Excellent organizational habits and document management Good Excel/Sheets skills (vlookup, filters, pivots preferred) Ability to follow up consistently and keep multiple tasks on track Experience with 3PLs, freight, or retail logistics is a plus Must be able to work

hybrid

from New Brunswick, NJ

Who This Role Is NOT For

People looking for creative, social media, or marketing roles People who dislike structured, detail-oriented work People who need micromanagement Unorganized or inconsistent communicators

Why Join Us

Directly work with the founder High-responsibility role with significant impact Learn full U.S. supply chain operations Be part of a growing retail brand Flexible part-time hybrid structure

How to Apply

Submit your resume and a brief message explaining your supply chain or logistics experience.

Job Types: Part-time, Contract, Temporary

Pay: $25.00 - $35.00 per hour

Benefits:

Employee discount Flexible schedule
Ability to Commute:

New Brunswick, NJ 08901 (Preferred)
Ability to Relocate:

New Brunswick, NJ 08901: Relocate before starting work (Preferred)
Work Location: Hybrid remote in New Brunswick, NJ 08901