In accordance with the Christian principles of the YMCA, this summer position involves assistance with office work, filing, speaking with parents and managing paperwork. The Administrative Assistants helps with daily office tasks and manages camper forms. The Registrar Administrative Assistant responsibilities cover camper registration, forms and documents, and parental communication. The Summer Office Administrative Assistant responsibilities contribute to the needs of the Sr. Program Director and Program Coordinator.
Know How:
1. Belief in the YMCA Mission and sets an example of high moral standards, Christian character and values.
2. An attitude of teamwork and enthusiasm of service to others.
3. Prior experience with children in camping or related youth work.
4. Prior experience with computer work, including, but not limited to Google Drive, online databases and generating reports.
5. Physical ability to cover entire campgrounds and participate in all camp activities.
6. Ability to positively work with staff from different backgrounds.
7. Know all Camp Cosby and YMCA of Greater Birmingham policies and procedures, adhere to these policies and assure all staff adhere to these policies.
8. Must be able to obtain CPR/First Aid certifications.
9.. Must be 18 years of age or older
Principle Activities:
1. Attend applicable staff meetings.
2. Manage camper forms.
3. Sort and distribute staff and camper mail.
4. Complete daily reports.
5. Maintain a clean and professional office environment.
6. Manage check out day.
7. Manage camper emails.
8. Have all tasks done on time and in an orderly fashion.
9. Work with our online camper database, Google Docs and be able to print necessary reports.
10. During check in and check out: sign campers in, speak with families, confirm forms are gathered and final payment is made before the camper is sent to their cabin.
Employees and volunteers who directly supervise children and teens will:
1. Adhere to policies related to boundaries with children and teens.
2. Attend required abuse risk management training annually.
3. Adhere to procedures for managing high-risk activities and supervising children and teens.
4. Report suspicious or inappropriate behaviors and policy violations.
5. Follow mandated abuse reporting requirements.
Effects on End Result
The effectiveness of this position can be measured by an Administrative Assistant who shows an aptitude to assist and learn in an attitude of enthusiasm of service to others providing a positive image of Camp Cosby and the YMCA.
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