Job Description

Posting Details

Title

Student Records Assistant (part-time)

Posting Number

C00416JP

Department

Registrar

Job Summary

This temporary position will primary be responsible for supporting the Office of the Registrar in validating current and past transcript data as the office moves to a new student information system. Additionally, this role will support administrative functions associated with this transition including, but not limited to, transcript archiving, data entry and data validation.



Hourly rate for this position is $19.00/per hour.

Education/Skills Requirements

High School degree or GED equivalent required. Associate's degree preferred.

Experience with computer data entry, Windows, and preferably Microsoft products including Word and Excel; accuracy with data entry and record keeping; ability to handle high volume of detailed work; interest in maintaining integrity of electronic and historical files; strong organizational skills, sensitivity and acceptance of the demands of confidentiality; ability to work independently and as part of a team; ability and willingness to work with a variety of people.

Experience Requirements and/or Equivalents

A minimum of one year of data entry, word processing and/or filing experience, understanding of database systems, general office responsibilities, including previous work requiring communication skills.



Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

Standard administrative hours are 8:30am - 5:00pm. This is a temporary, part-time, non-benefit eligible position working less than 19 hours/week through the 2025-2026 academic year.



We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff--with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.



We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College's multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.



Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin's reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.



Bowdoin's campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.



#bcindeed

Shift

Employment Category

Casual

Benefits Eligible

No

Pay Type

Hourly

Background Check Package Requirements

Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?

No

Is a pre-placement physical required for this position?

No

Posting Date

09/23/2025

Applications Accepted Until

Open Until Filled

No

Type of Posting

Internal/External

Special Instructions to Applicants

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.