Job Description

This position is limited term 12 months, may be extended up to 24 months or become permanent

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The California Coastal Commission is seeking a talented addition to its Fiscal & Business Services Unit in San Francisco. Under general direction of the Director of Fiscal and Business Services, the Staff Services Analyst (General) serves as a member of the administrative support team and initiates, reviews, analyzes, develops, and implements a variety of work tasks regarding grants, completes back-up tasks for procurement and other FBS tasks, and also provides support to the FBS team as assigned.


LOCAL ASSISTANCE GRANTS & CONTRACTS

Draft, execute, track, and close local assistance grants and contracts under the guidance of the Lead Grant Analyst Process invoices for payment, including ensuring all charges are appropriate and applied to the proper codes and funding sources Create contract shells, purchase orders, invoice receipts, and Supplier profiles in FI$Cal Ensure agreement documents comply with the Commission's policies and procedures and all statutory, regulatory, and policy resources including but not limited to: + State Administrative Manual (SAM)
+ State Contracting Manual (SCM)
+ DGS Management Memos and Bulletins
+ Executive Orders
+ Natural Resources Agency policy directives
Ensure all file documentation is in both the electronic and paper files

GENERAL

Cross train in other FBS tasks to function as back-up for tasks such as procurement, invoice processing, facilities tasks, and others Assist other FBS staff by completing the file closing process, printing, and other support tasks as assigned

Please see the Duty Statement for the full list of duties to be performed in this position.


You will find additional information about the job in the

Duty Statement

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Working Conditions


This position is located in the California Coastal Commission's San Francisco Headquarters office. The California Coastal Commission has a hybrid workplace. Telework is available for this position in accordance with the California Coastal Commission's Telework Policy and Procedures with a minimum of 2 days in-person office work per week. This Telework Policy and schedule are subject to change. Travel to the district offices and to Sacramento for training or meetings may be required a few times per year.


Minimum Requirements


You will find the Minimum Requirements in the Class Specification.STAFF SERVICES ANALYST

Additional Documents


Job Application Package Checklist Duty Statement

Position Details

Job Code #:

JC-500686

Position #(s):

348-101-5157-XXX

Working Title:

Fiscal & Business Services Analyst

Classification:

STAFF SERVICES ANALYST
$3,861.00 - $4,839.00 A
12 Month Limited Term Position with the Possibility of Extension up to 24 Months and the Possibility of Becoming Permanent
$4,181.00 - $5,233.00 B
12 Month Limited Term Position with the Possibility of Extension up to 24 Months and the Possibility of Becoming Permanent
$5,014.00 - $6,276.00 C
12 Month Limited Term Position with the Possibility of Extension up to 24 Months and the Possibility of Becoming Permanent
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

San Francisco County

Telework:

Hybrid

Job Type:

12 Month Limited Term - Full Time
Department Information


The California Coastal Commission is a small state agency responsible for protecting and enhancing California's coast and ocean resources. It does so through careful planning and regulation of environmentally-sustainable development, rigorous use of science, strong public participation, education, and effective intergovernmental coordination.


The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California's coast and ocean for present and future generations.


We have district offices in Arcata, San Francisco (Headquarters), Santa Cruz, Ventura, Long Beach, San Diego and a small legislative office in Sacramento.


Department Website: https://www.coastal.ca.gov


Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.


Final Filing Date: 12/31/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.




Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:



CA Coastal Commission
N/A
Attn: Human Resources
455 Market St. Suite 300
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:



CA Coastal Commission
N/A
Human Resources
455 Market St. Suite 300
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:


Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - 3 Professional References Other - Statement of Qualifications

Special Requirement

: All interested applicants must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to a formal interview. When completing the SOQ, describe how your education, experience, and background have prepared you to perform the job duties for the position. Please include all relevant experience, education, and training, as applicable. Limit your SOQ to a maximum of two (2) pages, single-spaced, twelve-point Arial font.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications


In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Proficiency in Microsoft Office applications including Excel and Word Experience with or the ability to learn FI$CAL, the state's financial reporting system Familiarity with or the ability to learn online platforms and programs that support hybrid work (i.e., SharePoint, Zoom, MS Teams) Knowledge of the state's procurement policies and procedures Ability to handle multiple, changing priorities in a fast-paced environment Ability to exercise initiative and independence Demonstrated ability to research, analyze, and solve complex problems and draw logical conclusions Ability to provide a high level of customer service Ability to work effectively as a team player and work collaboratively across teams Exhibits professional demeanor Ability to establish and maintain cooperative working relationships Strong organizational skills Excellent interpersonal skills Excellent mathematical knowledge and skills Excellent verbal and written communication skills Benefits


Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information


The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website:

https://www.coastal.ca.gov

Hiring Unit Contact:

Jessica Chan

(415) 687-9934

jessica.chan@coastal.ca.gov


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Ashley Reineman

(805) 585-1800

humanresources@coastal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.