Job Description

Overview:

The Staff Assistant will perform a range of basic office support activities, including answering phones, directing calls, greeting and directing Students and visitors, answering questions, and performing routine clerical, data entry, and/or word processing. Management of personnel calendars will be expected.
Responsibilities:
Assists with new student processing and information gathering. Answers telephones, takes messages, and provides general information; greets and directs visitors; and answers routine inquiries. Performs a variety of routine typing assignments including drafting basic correspondence and data entry. Opens and routes incoming mail; distributes to advising department staff. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine. Establishes, maintains, processes, and/or updates files, records, and/or other documents. May order, stock, and distribute office supplies. Performs other miscellaneous job-related duties as assigned.

Qualifications:

Minimum Qualifications:

One year of office assistant experience is required

Preferred Qualifications:

Prior experience in a post-secondary education environment. Prior experience with college-age students. Experience with Banner system. Knowledge of USU policies and procedures

Required Documents:

Along with the online application, please attach:Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Cover letter to be typed/pasted at the end of your application Three professional references with contact information to be added at the beginning of your application in the Candidate Profile

Document size may not exceed 10 MB.
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights:

Technology, Design, and Technical Education (TDTE) is a department in the College of S.J. and Jessie E. Quinney College of Agriculture and Natural Resources. TDTE offers certificates, Associate of Science, and Associate of Applied Science options for students with relevant coursework across 30 programs found within Health Professions, Technical Professions, and Business and Marketing. All TDTE programs provide opportunities for students to gain expertise through experiential learning. Students are encouraged to enhance their education through hands-on application, utilizing specialized classrooms and laboratories. TDTE programs are primarily available in southeast Utah (Carbon, Emery, Grand, and San Juan counties), with some programs available at Statewide Campuses and Utah State University Online.
University Highlights:

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.updated 09/2025

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director
Civil Rights & Title IX Office
matthew.pinner@usu.edu
435-797-1266 | Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator
cody.carmichael@usu.edu
435-797-1266 | Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov* updated 10/2025