Job Description

The Staff Accountant/Payroll Specialist supports the Finance Department in managing the day-to-day financial operations of the congregation. This includes maintaining the general ledger, reconciling accounts, processing accounts payable and cash receipts, and preparing month-end and quarterly financial reports. The position manages payroll for approximately 70 employees across four states, ensuring accurate and timely payroll processing; maintaining compliance with federal, state and local regulations; and providing exceptional support to employees regarding payroll matters.

This position requires a high level of accuracy, discretion and a working knowledge of nonprofit accounting. Preference will be given to candidates with experience in SAGE and SAGE Intacct.

Reports to:

Chief Financial Officer

Responsibilities

Cash receipts and petty cash Accurately record and report all cash receipts Accounts payable Enter vendor invoices into SAGE accounting software Process manual checks, ACH and EFT transactions weekly Manage weekly check runs and electronic payment processing Maintain recurring payable schedules Resolve vendor inquiries and discrepancies Oversee annual 1099 processing, vendor database upkeep and W-9 compliance Corporate credit cards Administer congregational credit card accounts for sisters and employees Monitor and resolve issues such as fraud or delayed payments Ensure timely payment of all departmental credit card balances Ensure credit card expenditures are properly coded to the correct accounting codes Financial reporting Lead the monthly and quarterly close processes Maintain and reconcile general ledger accounts Post and categorize transactions accurately Review investment reconciliation reports and post corresponding journal entries Research and provide variance analysis to assess the difference between planned and actual performance Prepare and enter necessary journal entries for all financial activity Budgeting Assist in preparing the annual congregational budget Prepare quarterly departmental budget reports and distribute them accordingly Audit Support Collaborate with external auditors and the CFO during the annual audit Prepare required schedules, reconciliations and documentation General Ensure compliance with internal policies, procedures and controls Maintain confidentiality and act with integrity at all times. Perform other job-related duties as assigned Payroll Process biweekly payroll for ~70 employees across multiple states Maintain accurate payroll records, including employee profiles, tax withholding, and direct deposit information Ensure compliance with federal, state, and local payroll, wage, and hour laws Prepare and file payroll tax reports and other required documentation in collaboration with the finance team and/or payroll service provider Manage benefit deductions, garnishments, and other adjustments Review and verify timekeeping data from various departments for accuracy Respond to employee inquiries regarding pay, deductions, and leave balances Reconcile payroll reports and general ledger accounts related to payroll Support year-end processes, including preparation of W-2s and other tax documents
Preferred qualifications

Proficiency in SAGE or SAGE Intacct (preferred) and Microsoft Office (Excel, Word) Strong attention to detail and organizational skills Ability to work independently and manage multiple priorities Excellent verbal and written communication skills Respect for and alignment with the values and mission of religious communities Ability to work in an environment with frequent interruptions while maintaining focus and accuracy Proven experience processing payroll for multiple states (minimum 2 years preferred). Familiarity with payroll regulations and compliance requirements in multiple states Proficiency with payroll software (e.g., ADP, Paychex, Paylocity, QuickBooks, or similar) Strong attention to detail, organizational skills, and confidentiality Ability to work independently and meet strict deadlines
Desired education and experience

Bachelor's degree in accounting (or equivalent experience) Minimum of 2-4 years of accounting and payroll experience Experience in nonprofit accounting preferred
Schedule

Full time, 40 hours per week

Location

The office is located in Sunset Hills, Missouri; presence in the office is required.

Compensation

Salary:

$50,913 - $90,888, depending on education and experience Health, dental and vision insurance 12 paid holidays, three weeks of paid vacation annually Retirement contribution after one year of employment Parental and sick leave
Equal opportunity employer

Sisters of St. Joseph of Carondelet provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws.

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones and photocopiers.

Physical Demands

An employee must meet the physical demands described here to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is required to frequently stand, walk, use hands or fingers, handle or feel, and reach with hands and arms. Prosthetic devices may be used to ensure the position's requirements are met. The employee must frequently lift and/or move objects up to 10 pounds, including pushing and pulling. The employee must be able to self-transfer and move throughout the facility. The employee must be able to perform effectively with frequent interruptions and the mental and emotional stress of the position. Flexibility with the work schedule may be necessary.

Job Type: Full-time

Pay: $50,913.00 - $90,888.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance
Work Location: In person