Job Description

Staff Accountant

JOB OBJECTIVE:

Responsible for processing and maintaining accounts payable, cash receipts and payroll in a grant accounting environment. This position reports to the Comptroller.

DUTIES AND RESPONSIBILITIES:

Accounts Payable

Processing invoices according to Federal grant accounting methods Invoices have proper supporting documentation and approval Verification of general ledger account distributions and project codes Enter invoices into financial accounting software Review open accounts payable with Comptroller weekly Process weekly accounts payable payments to vendors Maintain highly organized and detailed accounts payable vendor files Process annual 1099's for vendors as required Maintain and manage organization petty cash Generate and record monthly journal entries for postage and copier usage

Cash Receipts

Process cash receipts deposits Make copies of all checks to be deposited Additional check copies may be needed for grant files Prepare deposit for pickup by bank courier Checks may be deposited directly using bank's check scanner Record deposits in financial software and review with Comptroller for accuracy Maintain organized and detailed cash receipts files

Payroll

Process semi-monthly payroll time sheets and run a preliminary payroll report Review payroll report with Comptroller before submitting to payroll company Maintain organized and detailed payroll files Validate and process employee payroll changes including wages and benefits Enroll employees in benefits programs Maintain accurate vacation, sick, and personal leave records for each employee Generate payroll journal entry within the financial software Reconcile payrolls to the general ledger for accuracy Fund the pension plan each payroll for pension withheld

Other Responsibilities

Copy supporting documentation needed for invoicing grants for reimbursement Work with the Comptroller on grant report preparation and filing Run reports and analyze accounts as needed Assist Comptroller with audit and budget preparation Assist with month-end close
Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off
Work Location: In person