Job Description

SUMMARY/OVERVIEW:

This position is responsible for maintaining and performing weekly and monthly financial reports and transactions including but not limited to credit card accounts, over/under billings report, truck loans, depreciation, and amortization of specified assets as well as all interaction with the company s Principal 401k plan. This position is also responsible for managing the accuracy and productivity of monthly activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general & entity accounting, cost accounting.

PRIMARY DUTIES AND RESPONSIBILITIES

• Follow link in the weekly payroll notification email from Foundation, download the reports and make the required journal entry in the payroll4construction journal. Reports are encrypted and can be extracted using 7-Zip software.
• Run the weekly miscellaneous deductions report for the 401K deductions (deduction codes 6-20)k. Update the excel template from this report; create a csv file from the template and upload to Principal for payment of the weekly contribution. Make a journal entry in Foundation to record payment of the 401K contribution, using the G/L journal.
• Manage and complete various tasks pertinent to maintain the company 401k plan on the Principal website. Review correspondence weekly in Principal for per cent changes and modify the employee record accordingly.
• Maintain a monthly schedule of employee loan advances by employee.
• Review monthly over/under billings report for accuracy of work in process.
• Reconcile monthly line of credit accounts and all credit card accounts.
• Review monthly truck loans for agreement to amortization schedules.
• Manage the accuracy and productivity of monthly activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general & entity accounting, cost accounting.
• Records and maintains a monthly record of depreciation of assets.
• Maintains monthly documentation for accounts payable, accounts receivable, and purchasing.
• Review monthly profit and loss accounts for correct classification of transactions.
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Sets up and maintains neat, orderly, complete documents and project/contract
• Reconciles financial discrepancies by collecting and analyzing account information.
• Develops and maintains cost accounting system, documentation, and records.
• Performs other related duties, as assigned.

MINIMUM REQUIREMENTS

• High School Diploma or GED equivalent and a minimum of 5-10 years experience in accounting/finance. Associates Degree in Business Administration and 3-5 years experience in Business Administration, Accounting, Finance or Bachelor s Degree in Business Administration, Accounting, Finance or related field, preferred.
• Minimum of 5-10 years experience in accounting/finance.
• Additional certification (CPA or CMA) is a plus
• Minimum of two (2) years experience with Federal contracts.
• Prior experience with Payroll Administration. Certified Payroll, preferred.
• Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP).
• Experience with general ledger functions, AP/AR.
• Strong understanding of US tax regulations.
• Hands-on experience with accounting and payroll software like QuickBooks, FreshBooks, Enterprise, Sage, NetSuite, ADP, etc; Microsoft Office and Adobe; proficient in the use of Pro-core, Foundation or other types of Construction Software programs, desirable.
• Advanced MS Excel skills including VLOOKUP s and pivot tables, desirable.
• Prior military experience preferred.

SKILLS

• Excellent client-facing and internal communication skills.
• Excellent written and verbal communication skills.
• Strong attention to detail; Strong numeracy and analytical skills.
• Solid organizational and time management skills.
• Proven ability to handle multiple projects simultaneously.
• Must be able to work independently, as well as in groups or teams.
• The ability to work and function in a changing and often stressful environments.

This list of essential functions is not intended to be exhaustive. Venergy Group, LLC reserves the right to revise this job description as needed to comply with actual job requirements.

ADA/PHYSICAL DEMANDS

Work is light demand. This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Requires good vision and hearing.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical requirements described herein are representative of those which must be met by an employee to successfully perform the primary functions of this job. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the primary functions.

Venergy Group