Job Description

Posting Summary

Job Title

Staff Accountant

Division

Division of Finance & Administration

Department

Comptroller's Office

Work Status

Full Time

Position Category

Staff

FLSA

Exempt

Pay Range

Exempt

Salary Range

$60,000 - $70,000 / year

Fund Source

State Support

Job Summary

The Accounts Payable Staff Accountant is responsible for the accurate and timely processing of financial transactions for the University, and serves as a backup for supporting the Accounts Payable Supervisor. This includes processing invoices, reimbursements, and corrections, maintaining effective communication with vendors and University departments, and resolving discrepancies. The role also includes posting journal entries, correcting previously paid invoices, and ensuring all required documentation is appropriately filed and reviewed. Proficiency in Gmail, Adobe applications, and the State of Maryland FMIS system is essential. Strong customer service, attention to detail, and organizational skills are critical to succeeding in this high-volume role.

Job Duties

Invoice and Payment Processing

Receive, review, and process vendor invoices, student stipends, travel reimbursements, and other payment documents in the Banner Finance Accounts Payable Module. Download a copy of the approved invoice, approval, and supporting documentation to the shared drive daily in real time when the invoice is processed and posted in Banner. Checking FEIN# & SS# for PDT coding in R-STARS against invoices. Process Veteran Affairs credit card reimbursements in compliance with University and state policies. Analyze, code, and batch invoices for R-STARS transmittals. Conduct next-day reviews of invoices posted the previous day, ensuring FMIS (VZ) document numbers are recorded in preparation for the supervisor's review. Research past due accounts. Responsible for maintaining the accounts payable inquiries mailbox.

Journal Entries and Corrections

Post journal entries to correct errors in financial records, ensuring accuracy in appropriation line postings. Review and process corrections for invoices that have already been paid, updating appropriation lines or financial records as necessary. Collaborate with departments to resolve mispostings and provide guidance on appropriate coding practices. Prepare check cancellations, reissues, and order check copies for the Comptroller's signature.

Data Entry and Record Management

Maintain accurate and organized records for all processed invoices, payments, journal entries, and corrections. Ensure data entry in the Banner system is error-free, with 100% accuracy. Save approved invoices, approvals, and related documentation on the shared drive in real time and review prior-day invoices for FMIS (VZ) document numbers. Oversight and administration of BDM (Banner Data Management)

Requested Minimum Qualifications

Education

Bachelor's degree required from an accredited college or university.

Experience

4 years of active accounts payable experience.

Other Preferences for Consideration

Knowledge, Skills & Abilities

Attention to detail, Microsoft Office, organizational skills, and customer service skills



Posting Detail Information

Posting Number

ST01513

Number of Vacancies

0

Job Open Date

10/17/2025

Application Review Date

Job Close Date

10/31/2025

Special Instructions to Applicant

Please enter two professional references on the References page of the application.