Job Description

GENERAL FUNCTION / SUMMARY

The Sr. HR Specialist is responsible for supporting the full spectrum of human resources functions, with a strong focus on payroll administration, compliance, and HR operations. This role ensures smooth execution of HR processes, adherence to employment laws and regulations, and delivery of positive employee experience. The Sr. HR Specialist will also manage HRIS data integrity, onboarding, offboarding, and serve as a point of contact for employees regarding HR policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES

PayrollHRIS

Administer and process payroll accurately and on time, ensuring compliance with federal, state, and local regulations. Maintain HRIS records, ensuring data accuracy, confidentiality, and compliance. Generate reports and HR metrics to support business and compliance needs.

Compliance

Ensure compliance with federal, state, and local employment laws (e.g., FLSA, FMLA, CFRA, EEO, ACA, OSHA). Maintain employee records in accordance with company policies and legal requirements. Prepare for and support audits, reporting, and documentation to ensure HR compliance.

Benefits Administration

Manage employee benefits programs including health, dental, vision, life insurance, disability, retirement plans (e.g., 401(k)), and wellness initiatives. Oversee annual open enrollment, including system setup, employee communication, and vendor coordination. Ensure compliance with ACA, COBRA, HIPAA, and ERISA requirements. Reconcile monthly benefits invoices and resolve discrepancies with vendors.

OnboardingOffboarding

Lead the onboarding process, including new hire paperwork, orientation, and systems setup. Manage offboarding process, including exit documentation, final pay, and compliance requirements. Partner with managers to ensure smooth transitions for employees entering or leaving the organization.

Leave of AbsenceTime-Off Management

Administer and track employee leaves of absence (FMLA, CFRA, disability, workers' comp, personal leaves), ensuring compliance with applicable laws and company policies. Manage PTO balances, accruals, and reporting through HRIS and payroll systems.

Employee SupportHR Operations

Provide guidance to employees and managers on HR policies, payroll, and benefits. Support performance management and employee relations processes as needed. Drive HR projects to improve processes, policies, and employee engagement. Collaborate with HR team members and leadership to ensure efficient HR service delivery.

ImmigrationWork Authorization

Manage and support employee work authorization processes, including visas (H-1B, TN, OPT/CPT, etc.), work permits, and permanent residency (Green Card) applications. Serve as primary liaison between employees and immigration attorneys to ensure accurate and timely submission of petitions and supporting documents.

VendorSystem Management

Act as primary liaison with payroll, HRIS, and benefits vendors to resolve issues and ensure service quality. Participate in vendor evaluations, system upgrades, testing, and process improvements.

BASIC QUALIFICATIONS

Bachelor's degree in Human Resources, Business Administration, or a related field preferred. 3-5 years of progressive HR experience with direct responsibility for payroll, benefits, compliance, and HR operations. Proven ability to manage payroll processing independently and ensure multi-state compliance. Strong knowledge of federal, state, and local employment laws (e.g., FLSA, FMLA/CFRA, EEO, ACA, OSHA, HIPAA, COBRA, ERISA). Hands-on experience administering health, retirement, and leave programs. Proficiency with HRIS and payroll systems (e.g., iSolved, ADP, Paylocity, Workday, or similar), including data reporting and system maintenance. Excellent organizational and time management skills with the ability to balance multiple priorities. Strong interpersonal and communication skills, with the ability to build trust and provide guidance at all levels of the organization. High degree of integrity and confidentiality in handling sensitive employee information.

WHO WE ARE

With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.

WHY JOIN US

Industry Leader

: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.

MultilingualMulticultural

: Work in a dynamic, diverse environment that understands and serves multicultural communities.

Career Growth

: Access to cross-functional training, licensing support, and professional development opportunities.

Collaborative Culture

: Be part of a supportive team that values innovation, initiative, and shared success.

Impactful Work

: Help individuals and families achieve financial security and generational wealth.

WHAT WE OFFER

Competitive salary and benefits package. Opportunity to work in a collaborative and innovative environment. Professional development and growth opportunities. * Pay starts at $60K - $73K/year based on experience.