Job Description

Working alongside the amazing team at The Quail, we are seeking a Sponsorship Service Coordinator to support our Peninsula Signature Events Department.


Work for a highly prestigious hotel located in sunny Carmel Valley, California. Learn and grow within a strong hospitality operation. Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services.

Key Accountabilities:

Provide direct administrative assistance to Sponsorship Manager while acting as a primary liaison with internal and external partners to ensure all sponsor assets are delivered as contracted Support external communication calendar, created by Sponsorship Manager Lead collecting, tracking and submitting sponsor build permitting and COIs Maintain tracking and invoicing of sponsor related operational expenses such as Heavy Equipment, Electrical and Wi-Fi Assist with accounts payable and receivable related to sponsors Develop a thorough understanding of available assets and existing contracts Create, maintain, and distribute documents for sponsor load in and load out logistics Manage fulfillment including sponsor ticket, parking (both physical mailings and digital distribution) and marketing assets such as logo usage Act as main point of contact for assigned associates onsite (clients, external partners and others)

General Requirements

Bachelor's Degree preferred or its equivalent combination of education, training, and experience Minimum 2 years of high-level event experience Must be able to work early morning, day, weekend and holiday shifts as needed Ability to work in fast-paced environment Must have possess a high level of confidentiality




Salary: $24.00 - $26.00 per hour DOE

The Quail

Nestled in the heart of Carmel Valley, our breathtaking 800-acre property boasts a world-class championship golf course, and beautiful accomodations. At The Quail, our team members are part of a Covey (a group of quail), symbolizing the close-knit culture we have cultivated. Guided by our "One Team One Vision" motto, we embrace the belief that each individual brings a unique talent while working towards a common goal. This spirit of unity is especially evident every summer when The Peninsula Signature Events and Quail teams collaborate to present The Quail, A Motorsports Gathering, an exclusive concours attended by the world's elite motorsports enthusiasts and aficionados.