SHERIFF\'S CLERK SALARY: $24.72/hr - $51,417 TYPE OF EMPLOYMENT: Full Time ISSUE DATE: 04/07/23 THE FINAL DATE TO FILE APPLICATIONS: 05/15/23 DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 05/16/23 RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga,
Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain
residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final
earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under
section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality
or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must
then certify the names of non-residents on the list. MINIMUM QUALIFICATIONS: EITHER: (a) Graduation from a regionally accredited college of university with an Associate\xe2\x80\x99s degree in criminal justice, human services,
social work or related field OR (b) Graduation from high school or possession of a high school equivalency diploma and two (2) years experience in a criminal
justice, human services, social work or related field. SPECIAL REQUIREMENT: 1. Completion of eJustice certification within six months of appointment. 2. Must complete a thorough background investigation. May be required to authorize access to educational, financial,
employment, criminal history, mental health records or other records. Conviction or other offense is subject to
evaluation and may bar appointment. Failure to meet the standards may result in disqualification. Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply. DISTINGUISHING FEATURES OF THE CLASS:

This work involves responsibility for receiving incoming communications from residents\xe2\x80\x99 police agencies, and others and
appropriately responding to those communications in a professional manner by relaying the information to the County\'s E-911
communication center, referring callers to another appropriate agency or department official or handling the complaint directly. A
Sheriff\'s Clerk must exercise sound judgment when responding to and forwarding calls to the appropriate agency for resolution.
The incumbent must maintain a high degree of alertness and a calm demeanor when responding to complaints from community
members. A Sheriff\'s Clerk is required to support a wide variety of records related to the Office of the Sheriff. The work is
performed under the general supervision of a Sergeant Deputy Sheriff. The incumbent will perform all related duties as required. TYPICAL WORK ACTIVITIES:

• Answers calls from the community in need of law enforcement services, and queries caller in a calm, systematic manner

to determine the seriousness and nature of the situation, the location, the services needed, and other information
necessary to evaluate the situation;

• Utilizes a specialized police computer software package to create incident reports;
• Enters orders of protection, file entries, and warrants into the E-Justice computer system;
• May run criminal record checks using department arrest records and E-Justice terminal for Sheriffs Office, District

Attorney, military recruiters, and others;

• Assists with maintaining the orders of protection and warrants of arrest database;
• Refer callers to the County E-911 system or another appropriate agency
• Takes information concerning complaints and refers the caller to an appropriate agency or handles the complaint by

telephone

• Runs checks on drivers licenses and motor vehicles registrations;
• Records basic information such as names, times, and nature of complaint on Complaint and Report forms and complete

entire form on minor complaints;

• Assists Deputies with reporting complaints to Child Protective Workers for Albany\'s Child Abuse Hotline;

• Assist with the filing of motor vehicle accident reports and signing off on equipment defect forms.
• Performs other duties as assigned

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

• Good knowledge of operations of the Sheriff\'s Office
• Good knowledge of the geography of Tompkins County;
• Working knowledge of local, state and federal practices and terminology of police work
• Ability to understand and carry out oral and written instructions;
• Ability to be firm yet courteous in dealing with the public;
• Ability to obtain accurate information in high stress situations including from residents experiencing strong emotions
• Ability to function well in emergency situations;
• Ability to maintain accurate records and prepare accurate reports;
• Ability to communicate clearly on the telephone, in person, and in writing
• Willingness to work on all three shifts;
• Good judgment, good memory;
• Initiative and resourcefulness;
• Emotional maturity, tact, courtesy;
• Clerical aptitude;
• Physical condition commensurate with the demands of the position.

• Professional appearance and care of workspace
• Ability to maintain high levels of confidentiality
• Ability to work with diverse members of the community and resolve concerns in a fair and timely manner

Originally created 7/2001

S72

FURTHER INFORMATION AND INSTRUCTIONS Falsification of any part of the "Application for Employment" will result in disqualification. Accepted candidates will be notified when and where to appear for the examination. If you do not receive your notice to appear at least three days before the
date of the written examination, call Tompkins County Department of Human Resources at 274-5526. If an application is disapproved, due notice will be
sent. This department does not make formal acknowledgment of the receipt of an application or take responsibility for non-delivery or postal delay. Applicants must answer every question on the application form and make sure that the application is complete in all respects. Incomplete applications will
be disapproved. ACTIVE MILITARY PERSONNEL, VETERANS OR DISABLED VETERANS desiring to claim additional credit will request the Veterans Credits
application form, at any time between the date of application for examination(s) and the date of the establishment of the resulting eligible list. You must
meet the requirements set by NYS for these credits and they may be used only once. YOU MAY NOT CLAIM ADDITIONAL CREDITS AFTER THE
ELIGIBLE LIST HAS BEEN ESTABLISHED. IT IS THE CANDIDATE\'S RESPONSIBILITY TO REQUEST THE VETERANS CREDIT
APPLICATION FORMS AND TO SUBMIT THESE FORMS AND ANY SUPPORTING PAPERWORK BEFORE THE ELIGIBLE LIST IS
ESTABLISHED.
Tompkins County\'s written examinations are prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of
Civil Service Law. The provisions of the New York State Civil Service Rules and Regulations, which deal with the rating and review of the examinations
apply. The duration of the eligible lists may be fixed for a minimum of one and a maximum of four years and may be extended beyond four years if there has been
a restriction against the filling of vacancies in that title.
The candidates must complete a separate "Application for Employment" for each open-competitive and/or promotional examination that the candidate is
eligible to take. All experience required meeting the acceptable training and experience is full-time experience. (Part-time experience will be credited on a prorated basis). Appointment from an eligible list must be made from the top three candidates willing to accept the appointment. Tompkins County is an Equal Opportunity Employer. As part of its efforts to provide employment opportunities to the physically handicapped, Tompkins
County Civil Service has adopted a rule permitting the employment of qualified physically handicapped persons without competitive examination (pursuant
to Section 55 of Civil Service Law). If you meet the minimum qualifications for this position and wish to know more about this rule, please contact the
Tompkins County Department of Human Resources Office. Unless otherwise notified, candidates are permitted to use quiet, hand-held, and solar or battery powered calculators. Devices with Typewriter Keyboards,
Spell Checkers, Personal Digital Assistants, Address Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring
books or other reference materials. CROSS-FILING - APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE
SCHEDULED ON THE SAME DATE: When applying for examinations across multiple jurisdictions - all of which are scheduled on the same day - you
must submit a Tompkins County Cross-Filing Form. This form must be submitted no later than 4:30 PM on the final filing date of the examination. On this
form, list each examination that you are taking and then tell us where you would like to sit. The purpose is to ensure that all of the test materials for the
various examinations that you are taking will be available in one location. If you do not provide the cross-filing form to us by the final filing date, we cannot
ensure that we can accommodate your desire to cross-file. If any of the examinations are State level examinations, you must sit at the State test center. You
will still need to complete the Tompkins County cross-filing form. If sitting at the State site, the State will notify you of when and where to report for your
examination(s) and you should bring all admittance letters to the State site. If you are not taking a State examination, bring all admittance letters to your
chosen testing site. If you have any question please call Tompkins County Department of Human Resources Department (607) 274-5526. The Cross File
form is located at http://www.tompkins-co.org/personnel/CivilSrvForms/index.html FOR RELIGIOUS ACCOMMODATION AND HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on
your application. ALL CANDIDATES FOR EMPLOYMENT FOR POSITIONS IN SCHOOL DISTRICTS AND BOCES GOVERNED BY TOMPKINS COUNTY
CIVIL SERVICE MAY HAVE THE FOLLOWING SPECIAL REQUIREMENT. PER CHAPTER 180 OF THE LAWS OF 2000, AND BY
REGULATIONS OF THE COMMISSIONER OF EDUCATION, TO BE EMPLOYED IN A POSITION DESIGNATED BY A SCHOOL
DISTRICT OR BOCES AS INVOLVING DIRECT CONTACT WITH STUDENTS, A CLEARANCE FOR EMPLOYMENT FROM THE
STATE EDUCATION DEPARTMENT IS REQUIRED.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duties shall be entitled to receive
an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are
qualified to participate in this examination and are a child of firefighter or police officer killed in the line of duties in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the
application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has
been established.\xc3\xa2\xe2\x80\x99\xc2\x9d BACKGROUND INVESTIGATION: Applicants may be required to undergo a State and national criminal history background investigation, which will
include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in
disqualification. TOMPKINS COUNTY PERSONNEL DEPARTMENT, 125 EAST COURT STREET, ITHACA, NY 14850