Job Description

Overview

We are seeking a professional and organized Secretary/Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support office operations. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple responsibilities with professionalism and attention to detail. Bilingual abilities are a plus, and previous office or clerical experience is highly valued.

Responsibilities

Greet visitors and clients in a courteous and professional manner at the front desk Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Perform data entry, filing, and maintain organized records for easy retrieval Handle correspondence, including proofreading documents and managing email communications Support office management tasks such as bookkeeping with QuickBooks or similar software Assist with customer service duties, providing support to clients and staff as needed Maintain a tidy reception area and ensure all office supplies are stocked Support administrative functions including typing, document preparation, and basic bookkeeping Uphold phone etiquette standards and ensure excellent customer support at all times

Requirements

Proven experience in office management, clerical work, or as a receptionist; medical or dental receptionist experience is a plus Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Experience with QuickBooks or similar bookkeeping software preferred Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong typing skills and attention to detail for proofreading documents Exceptional customer service skills with professional phone etiquette Bilingual abilities are highly desirable to assist diverse client needs Ability to manage calendars efficiently and support administrative tasks such as filing and document management Prior experience in office or administrative roles demonstrating reliability and professionalism
This position offers an opportunity to be an integral part of our team by providing outstanding support in a dynamic office environment.

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: 40 per week

Work Location: In person