Job Description

Position Summary

--------------------


Under the supervision of the Director of the Practical Nursing program, the employee provides clerical and secretarial support for the division. Support's students in application and registration process for the program, supports accreditation processes, assists with program needs, and provides assistance to faculty members. Employee provides assistance in the completion of other important needs of the division.

POSTING DATE: DECEMBER 5, 2025

SALARY:

Appropriate placement on Salary Schedule E4, 05 (range: $34,298 - $51,793).

ANTICIPATED START DATE: FEBRUARY 1, 2026

This position will be based initially at the Wallace campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Essential Duties and Responsibilities

-----------------------------------------

ESSENTIAL FUNCTIONS:

The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION: Office Management. Employee performs secretarial and clerical duties for the effective operation of the Practical Nursing Program.

Answers telephone and gives general information or routes to appropriate office or individual. Prepares correspondence and reports; initiates and maintains forms for reporting graduate status. Distributes program and college memos and correspondence to faculty members. Prepares and submits purchase requisition for program supplies and equipment; Assist with monitoring the balance of the program budgets. Maintains office supply and inventory. Processes requisitions and assesses invoices for payment. Establishes and maintains filing system for program records; maintains confidentiality and security of information and records. Assists with special program events, including pinning ceremonies. Schedules meetings as needed. Maintains personnel records; assists in faculty timesheet preparation. Designs tables for self-study. Creates and maintains mailing list. Provides emergency information as needed. Handles incoming and outgoing mail; distribute mail. Develops and maintains filing system for correspondence, contracts, reports, faculty record, and student record. Assists in supervising work-study students who perform clerical duties. Manages nursing office. Locates and retrieves material from files and purge files as necessary.

ESSENTIAL FUNCTION: Division Support. Provides support for reporting, meeting, data tracking and scheduling needs of the division.

Tracks student data including student demographics, grades, and progress within the program. Tracks program graduate status and career progress for use in certification and licensure reports. Assembles collected data for use in departmental reports. Receives program applications and related application materials; creates files for each packet. Assists students through the steps of gaining acceptance to the program and registration. Coordinates the scheduling of faculty/advisory council meeting; takes detailed minutes of faculty meetings. Maintains students' confidential health records for submission to partner medical facilities. Prepares division correspondence. Prepares information for flyers. Prepares and maintains clinical affiliation contracts. Assists in development, evaluations and results compilation of a variety of surveys; mails employer satisfaction surveys for use in the internship/preceptor/apprenticship program. Checks current student status to determine progress within the program. Assists in the compilation and preparation of accreditation reports. Assist in preparation of term schedules. Performs other duties as assigned.

ESSENTIAL FUNCTION: Records. Employee creates and maintains required records in accordance with relevant policies.

Maintains computer-based filing system for forms and materials. Collects and records graduate and employer data; prepares and distributes surveys as needed. Maintains clinical affiliation mailing list. Schedule and coordinate with local healthcare facilities to host Annual Program Advisory Committee Meetings Assists in researching records for completion of reports. Maintains instructional records to include grade/attendance records and syllabi for completion of reports submitted to outside agencies. Collects, reviews, and scans health records for all students. Collects, reviews, scans, and maintains Nursing faculty health records and credential and license renewals.

ESSENTIAL FUNCTION: Student/Program Support. Employee provides operational support to the program, and facilitates admission and registration of students.

Creates and prepares application packet materials, documents for program staff, student handbooks, and clinical handbooks other program publications. Prepares and disseminates clinical affiliation contracts. Assists in preparation of accreditation documents for programs and on-site visitation teams. Provides information on admission requirements and procedures for Practical Nursing Programs in person, by telephone, by mail, or electronically. Creates and posts application deadline information. Receive Practical Nursing Programs application packets; review and score applicant information; submit to appropriate personnel for review and selection. Prepares and sends application status notifications. Schedules and assembles materials for new Practical Nursing Programs student orientation sessions. Performs other duties as assigned.

ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.

Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action. Performs a productive full day's work. Ensures that service to students and the general public is top priority. Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students. Adheres to all College and System policies and procedures.

Qualifications

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An associate's degree from an accredited college or university

is required

. One (1) year full-time general clerical experience in a business office or service related field

i

s

required

. Ability to work nonstandard hours specifically evenings and weekends

is required

. Ability to obtain and maintain a Notary Public credential

is required

.

ADVISORY COMMITTEE:

The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Application Procedures/Additional Information

Application Procedures/Additional Information

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Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than

12:00 pm, Friday, January 2, 2026

.

Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

Completed Wallace Community College employment application Current resume Cover letter describing specifically how your experience and qualifications meet the required qualifications. Employment verification letter(s) verifying: One year general clerical experience in a business office or in a service-related field

.

Letter(s) must include employment dates and job title, and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required one year of experience. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimumof an associate's degree or higher. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned, and the date the degree was conferred.

(A copy of the diploma will not suffice)

.

NOTE

: If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT:
www.wallace.edu/employment

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)

PLEASE NOTE:

ALL APPLICATION MATERIALS MUST BE SCANNED.

It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.

If you need assistance scanning documents, please contact:

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

334-556-2519

WE DO NOT ACCEPT FAXED OR E-MAILED

application materials. When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.

HOWEVER,

this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.


If you have a disability and require accommodations, please notify us at (334) 556-2519.


Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.


Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.


The College reserves the right to withdraw this job announcement at any time prior to the awarding.