Job Description

Job Overview

We are seeking a highly organized and proactive Secretarial Assistant to support our office operations. The ideal candidate will possess strong administrative skills, experience in office management, and the ability to handle multiple tasks efficiently. This role offers an excellent opportunity to contribute to a dynamic team, providing essential administrative support to ensure smooth daily operations and effective project coordination.

Duties

Manage calendar scheduling and coordinate appointments using Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support, including preparing documents, proofreading, and data entry. Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with professional phone etiquette. Maintain filing systems, perform clerical tasks, and ensure accurate record keeping. Support bookkeeping activities using QuickBooks and perform basic bookkeeping tasks. Utilize Office experience with Google Suite for various administrative tasks. Deliver exceptional customer service in person and over the phone to clients and visitors.

Qualifications

Proven administrative or clerical experience in an office setting. Strong organizational skills with the ability to multitask effectively. Experience with QuickBooks, Bookkeeping, and basic office management is preferred. Excellent typing skills Familiarity with multi-line phone systems and calendar management tools Exceptional phone etiquette and customer service skills. Ability to handle confidential information discreetly. Prior experience as a personal assistant or executive assistant is a plus. This role is vital for maintaining efficient office operations and supporting leadership in achieving organizational goals. We welcome candidates who are detail-oriented, tech-savvy, and eager to contribute their skills in a professional environment.
Job Types: Part-time, Contract, Internship

Pay: $17.00 - $20.00 per hour

Expected hours: 20 - 25 per week

Benefits:

Flexible schedule
Work Location: In person