Job Description

Position Information
Announcement Number STAFF - VA - 26179
For questions regarding this position, please contact:
Suzi Taylor
406-994-2336
Classification Title Program Coord II
Working Title Science Math Resource Center - Program Coordinator
Brief Position Overview
The Science Math Resource Center conducts exciting programs to promote Science Technology Mathematics and Engineering (STEM) education in Montana, including the annual Montana Science Olympiad, professional development for K-12 teachers, outreach for K-12 students, pre-service teacher initiatives, and teaching and learning research. We are seeking a program coordinator to coordinate and support the SMRC's multiple programs.
Position Number 4N1629
Department Education
Division College of Education, Health & Human Development
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE .75-1.0
Benefits Eligible Eligible
Salary $21.99 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Science Math Resource Center (SMRC), part of the College of Education Health & Human Development, Department of Education, is committed to providing expertise for STEM education throughout Montana State University and the state of Montana, as well as nationally. The Center promotes activities and programs to advance STEM understanding through outreach programs to K-12 students and teachers, undergraduate and graduate students, higher education faculty, and the public. The Center conducts research on STEM teaching and learning that supports its outreach programs. The program coordinator will provide logistical, operational and administrative support to and creation of SMRC programs.
Duties and Responsibilities
Under the supervision of the SMRC Director, the program coordinator will perform the following duties:

• Develop and manage STEM youth events and professional development workshops as specified annually by the SMRC Director for PK-12 teachers. Management will require identifying and developing content (subject, curriculum, presenters, etc), identifying outcomes, assessing effectiveness, budgeting and seeking financial sponsorship. This will require significant contact with professionals from various state and national organizations.
• Manage logistics for youth events and workshops, such as room reservations, hospitality, registration, etc.
• Create and edit content for Website and social media. Create marketing pieces such as flyers, brochures, digital graphics, etc.
• Identify funding opportunities for SMRC programs, including from MSU, foundation, state, federal and corporate sources. Assist in grant writing efforts.
• Conduct fiscal operations for SMRC office and grant accounts with responsibilities including: preparing budgets and budget justifications, developing office accounting practices, and monitoring account balances.
• Assist in recruiting and supporting personnel such as volunteers and student workers for SMRC programs and grants.
• Develop and sustain relationships with stakeholders including MSU faculty and staff, Montana school teachers and administrators, and personnel from organizations such as the Montana Office of Public Instruction
• General office support, such as inventory, purchasing, shipping, filing, etc.

Required Qualifications - Experience, Education, Knowledge & Skills * Bachelor's degree in business, education or another relevant area and/or progressively responsible administrative/ management experience OR equivalent combination of relevant education and experience.

• Demonstrated experience in project or event management, organizing and prioritizing workloads and meeting tight deadlines with a high degree of accuracy, efficiency, and production.
• Demonstrated experience communicating information, procedures, and directions clearly and accurately, in person and by email or telephone to various and multiple stakeholders, such as teachers, faculty, partners, youth and professionals.
• Demonstrated experience creating and/or editing content for Websites and social media and developing marketing pieces such as flyers, brochures, digital graphics, etc.
• Demonstrated experience using personal computers, printers, and a variety of software packages such as word processing, spreadsheets and email.
• Demonstrated experience with budgeting, bookkeeping and/or fiscal software as well as identifying funding opportunities, such as grants.

Preferred Qualifications - Experience, Education, Knowledge & Skills * Demonstrated competence or experience in writing and administering grants.

• Experience with Microsoft Office 365 collaborative tools, such as OneDrive, SharePoint, Teams, Planner, etc.
• Experience using software to create digital newsletters, such as Constant Contact or MailChimp.

The Successful Candidate Will

• Demonstrate excellent verbal communication, diplomatic, and leadership skills;
• Demonstrate effective interpersonal skills in a team-oriented environment;
• Manage difficult situations appropriately and professionally and demonstrate excellent conflict resolution skills;
• Prioritize and organize workload; exercise adaptability to changing priorities while maintaining a positive, effective, and professional attitude..
• Exhibit a strong sense of self-motivation and self-management;
• Have excellent attention to detail, accuracy and timeliness;
• Conduct work in a pleasant, professional manner and represent the SMRC to others in a professional and courteous manner.
• Work with and relate well to a wide variety of professionals.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Continuation of employment is contingent upon the availability of funding
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on November 12, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
Applicant Documents
Required Documents * Resume

• Cover Letter

Optional Documents

Skills Required