Job Description

Position Title:

School Year Program Assistant

Organization Overview

The Ohio-West Virginia Youth Leadership Association (YLA) is a nonprofit organization dedicated to developing leadership, character, service, entrepreneurship, and philanthropy among youth. With roots dating back to 1867, YLA engages young people in experiential learning programs that strengthen communities and prepare future civic leaders.

Position Summary

The School Year Program Assistant provides administrative, logistical, and communication support for YLA's school-year programs, including YLA Chapters, Leadership Conferences, Ohio and West Virginia Youth in Government, YLA United Nations, and related seminars. This position supports program planning, participant coordination, records management, and event logistics to ensure effective and well-organized programs.

Key Responsibilities

Provide administrative and clerical support to the School Year Program Director/Executive Director. Assist with planning, coordination, and on-site support for school-year programs, conferences, and events. Travel is necessary for events and trainings. Prepare, distribute, and maintain program materials, communications, marketing content, and news releases. Maintain accurate records of participants, volunteers, contacts, and program-related data. Assist with program calendars, timelines, and logistical planning. Coordinate arrangements with hotels, conference centers, and other facilities. Process participation agreements, fees, and required documentation. Maintain program participation and financial records as directed by the Fiscal Manager. Prepare name tags, packets, housing lists, and other program materials. Communicate and collaborate with advisors, volunteers, staff, and partners. Perform general office duties and utilize standard office technology. Contribute as a member of the YLA staff team.

Additional Duties

This position may support other YLA initiatives as needed and participate in professional development activities. Clear written and verbal communication skills are required.

Equipment and Technology

Regular use of computers, office software, internet-based systems, and standard office equipment is required.

Physical Requirements

The position requires the ability to sit, stand, walk, lift up to 50 pounds, and move materials for programs and events. Work may involve navigating stairs and various program facilities.

Qualifications

Strong interpersonal skills and ability to work effectively with staff, youth, parents, volunteers, partners, and the public. Excellent written and verbal communication skills. Ability to adapt to changing priorities and manage multiple tasks simultaneously. Proficiency in Microsoft Word, Excel, Publisher, Outlook, and Adobe. Proficiency in computer and internet-based systems. Strong organizational, time management, and recordkeeping skills. Detail-oriented and able to manage multiple priorities. Sound judgment and ability to take initiative when appropriate. Ability to work in a fast-paced, resource-conscious nonprofit environment. Commitment to YLA's mission and collaborative staff-volunteer model. Ability to act on behalf of the Program Director when appropriate. Successful completion of a criminal background check.

Impact of the Position

Supports effective delivery of YLA school-year programs. Ensures organized, responsive service to participants, schools, and partners. Enables program leadership to focus on strategic growth and impact. Contributes to a cooperative and effective organizational team.
Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

401(k) Health insurance Life insurance Paid time off
Work Location: In person